Accountant - Post Award Grant

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

** This is a Fully Remote Opportunity within the United States. Must be willing to work Pacific Hours**

As a successful candidate, you will:

Under the direction of the Supervisor, Post Award Accounting, this position is responsible, but not limited to post award administration, including accounts receivables, collections, claiming payments, sponsor set-up, award set-up, budget updates, close outs, set up issue resolution and error resolution and other related duties. The Accountant will manage the Post Award shared email box to ensure requests are assigned to the proper individuals for timely handling. The Accountant will provide expert support to PIs, faculty, department/divisions to establish new awards, monitor expenditure activity and reconcile, analyze and report in accordance with institutional and sponsor regulations as assigned, keeping activities within our department established service level agreements to complete award set up requests.

A successful candidate will have the ability to understand and interpret research contract language to assure that awards are appropriately set up to facilitate the proper recognition of revenue and expense and financial reporting for extramural awards. The candidate will have the ability to perform effectively in a deadline driven environment; with strong interpersonal skills and a strong service orientation sense.

Post Award Administration

• Interpret City of Hope and sponsor regulations and guidelines for award management and partner with divisional/departmental administrators in managing their intramural and extramural funding
• Maintain current working knowledge of federal regulations, sponsor policies, and City of Hope policies
• Maintain, and analyze budgets, preparing reports that compare budgeted costs to actual costs as requested
• Create new projects in PeopleSoft for intramural and extramural funds and maintains official award documentation for all awards. In conjunction with the Office of Sponsored Research (OSR), reviews and processes approved Requests for Advanced Spending (RAS) as requested
• Oversee changes to award budgets and the record keeping of relevant documentation
• Review and process expenses transfers, including interdepartmental expense transfers and verification of validity of accounting string
• Responsible for timely invoicing and financial reporting for assigned portfolio
• Reconcile unbilled accounts receivable and coordinate with the Departments/Divisions, Office of Sponsored Research (OSR), Research Finance, Clinical Research, and/or the sponsor to determine necessary steps to resolve
• Reconcile deferred revenue liability and determine that balances for projects is appropriate using established reconciling processes
• Calculate bad debt reserve for outstanding unpaid invoices
• Assist in the month-end close and year-end financial audits for the Beckman Research Institute and Medical Center contract and grant activity, including the annual UG audit, conducted by internal and external auditors
• Maintain financial integrity of assigned portfolio by monitoring and generating regular reconciliations
  
  

Communication

• Provide excellent customer service by responding to inquiries and addressing concerns in a timely manner
• Work collaboratively with Principal Investigators and/or Administrators as needed for award and expenditure monitoring and reporting
• Problem Resolution
• Advise management about issues such as resource utilization, compliance, and the assumptions underlying budget forecasts
• Answer all inquiries for the areas served
• Other Duties as assigned
  
  

Your qualifications should include:

• Bachelor’s Degree or equivalent
• 2-5 years of research administration, post award, research finance and/or other accounting and ledger related experience. Experience working in both grants and contracts in a hospital or university setting is a plus. This position requires the application of a knowledge of principals, concepts and theories of accounting and demonstrates ability to apply accounting practices.
  
  

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.