Offer summary

Qualifications:

Diploma or Degree in Event Management or equivalent., Minimum of 5 years experience in planning meetings and events., Proficiency in Microsoft Office and database management, ideally Cvent., Strong communication, organizational, and negotiation skills..

Key responsabilities:

Develop and coordinate meetings, incentives, and events for clients.

Manage project budgets and ensure timely payment of supplier bills.

Conduct site inspections and prepare program timelines.

Oversee program data management and ensure data integrity and reporting.

Job description

A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?

The Senior Event Manager is responsible for the development, planning and overall operational and execution of meetings, conferences, incentive travel programs and/or special events. The Senior Event Manager works on a variety of projects simultaneously and serves as the day-to-day planning contact for each respective department.

The Senior Event Manager is responsible for the day-to-day internal contact and project planning functions, as well as overseeing such elements as website development, attendee management, budget management and final program billing.

Your Responsibilities

Work with customers to develop, coordinate and implement their meetings, incentives and events
Work with M&E leadership to create, develop, price and facilitate new and repeat business proposals, including, but not limited to destination, air, hotel, activity and event overviews
Create and develop program timeline. Meet deadlines accordingly.
Develop and conduct site inspections
Assist in development and presentation of sales pitches and proposals, as required.
Conduct internal pre-program briefings and post-program debriefings, including briefing and debriefings
Venue sourcing
Track and report hotel room nights and spend
Manage day-to-day internal program budgets
Work to increase program profitability over original priced program received at pre-sale turnover
Facilitate the creative direction and overall development timeline of program web sites, proofread, present and gain approval
Facilitate the creative direction and fulfillment of program related participant and host communications materials, including, but not limited to save the dates, registration announcements, room gifts, pre-trip and on-site materials, including program signage and participant name badges
Facilitate and oversee program data management process, data integrity and reporting. Ensure data reconciliation is complete and accurate
Support and train staff as required
Work with the Regional team on strategic plans for process improvement
Maintain a weekly productivity tracker
Manage/allocate workload to the team ensuring all deadlines are met
Facilitate and oversee program data management process, data integrity and reporting. Ensure data reconciliation is complete and accurate
Utilize and leverage BCD M&E preferred hotel agreements when negotiating hotel contracts
Recommend and utilize BCD M&E approved Destination Management Companies (DMC)
Source destination, air, hotel and venue options that meet the goals and objectives of the departments
Negotiate hotel, air and venue contracts
Negotiate and purchase ground transportation, entertainment and décor elements via preferred Destination Management Companies and/or direct vendors
Track and manage air, hotel and vendor attrition, cancellation and deposit schedules
Reconcile all final billing on-site prior to final billing being sent to Finance
Work with Finance to ensure final billing timeline are met
Prepare program related Payment Request Forms for suppliers and also Invoice Request Forms for invoicing
Ensure the timely payment of all supplier/vendor bills and oversee the invoice payment of deposits to ensure payments are received on time. Follow up with relevant departments as needed to address late payments
Prepare Travel Director Binder to communicate on-site Travel Director Notes, logistic plans, final reports, BCD M&E purchase orders and all other pertinent program related planning materials
Work with business leadership to ensure a complete and professional presentation of final bill documents to client
Moderate travel required
Assumes and performs other duties and responsibilities not specifically outlined herein, as requested

We’re looking for you if your profile matches the following:

Diploma or Degree in Event Management or equivalent
Minimum of 5 years experience in planning meetings, incentives, conventions, conferences and/or special events
Minimum of 5 years experience managing outside vendors, sourcing and negotiating contract services
Proficiency in word processing and Microsoft Office applications
Proficiency in database management (Cvent experience ideal)
Pharmaceutical experience
Ability to respond to change
Ability to inspire teamwork and collaboration and achieving results through others
Competency to manage client relationships-establishing, developing and maintaining trust and loyalty overtime and through changes
Ability to identify event needs and respond creatively listening to information, asking probing questions, applying knowledge and determining solutions.
Capability of problem solving-anticipating, initiating and resolving vendor issues.
Capability of thinking analytically, innovatively, strategically and conceptually.
Excellent oral and written communication skills
Effective organizational and time management skills, with a strong ability to manage multiple projects and timetables
Ability to negotiate pricing and concessions
Ability to manage a project budget
Ability to work well under pressure and adapt to ever-changing scenarios
Strong attention to detail
Proficiency in registration management tools
Strong time management and organizational skills to manage multiple projects

What We Offer You

This is an exciting job within an international work environment. You’ll be working with a great international team of colleagues. And, we offer you a salary in line with the market, training, career development, flexible hours and a dynamic work environment.

How To Apply

Click apply now to be considered.

Get to know us

BCD Meetings & Events are experts at creating experiences that connect organizations with the people that matter most. With 1,900 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality. For more information, visit www.bcdme.com. BCD Meetings & Events is a division of BCD Travel Group.

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