Offer summary

Qualifications:

Strong verbal and written communication skills for professional interactions., Excellent organizational skills with attention to detail for managing multiple tasks., Proficiency in office software and equipment, with a quick learning ability for new tools., Strong customer service skills to ensure a positive experience for clients and visitors..

Key responsabilities:

Serve as the first point of contact by answering and directing calls professionally.

Manage email correspondence and maintain accurate client records and databases.

Oversee office supplies and inventory, ensuring stock levels are maintained.

Coordinate meeting room bookings and schedule appointments to support team operations.

Job description

Immediate Start - Temporary Contract
Supportive Team Environment

About Our Client

Michael Page is Partnering with a large West Australian owned organisation operating within the engineering space. This position will be located South of The River and offers a collaborative, supportive working environment.

Job Description

Answer & Respond to Calls: Serve as the first point of contact, directing inquiries to the appropriate departments with a professional and helpful attitude.
Email Management & Correspondence: Handle the daily office in-box, ensuring prompt and professional responses to all emails and inquiries.
Maintain Records & Databases: Create, update, and manage client records and office databases to ensure accurate information is always available.
Monitor Office Supplies & Inventory: Oversee office supplies, proactively ordering materials to maintain stock levels and avoid shortages.
Client & Visitor Management: Greet clients and visitors warmly, ensuring a positive first impression and directing them to the appropriate areas.
Coordinate Meeting Rooms: Schedule and manage meeting room bookings, ensuring rooms are prepared and ready for use.
Maintain Reception & Office: Keep the reception and office areas clean, organised, and welcoming throughout the day.
Schedule Appointments & Meetings: Coordinate and update calendars, scheduling appointments and meetings as needed to keep the team on track.

The Successful Applicant

Effective Communication: Strong verbal and written skills to interact professionally with clients, visitors, and team members, ensuring clear and efficient communication.
Organised & Detail-Oriented: Excellent at managing multiple tasks, prioritising workloads, and maintaining accuracy in all administrative tasks.
Proficient with Office Tools: Comfortable using a variety of office software (e.g., MS Office, Google Work space) and office equipment, with the ability to learn new tools quickly.
Customer Service Focused: Strong interpersonal skills to provide excellent service to clients and visitors, always representing the company with professionalism and courtesy.
Team-Oriented & Collaborative: Works well in a team, offering support where needed and contributing to a positive work environment and smooth office operations.
Time Management & Multi-tasking: Able to balance multiple tasks effectively, meet deadlines, and adjust priorities as needed in a fast-paced environment.
Confidential & Professional: Maintains discretion and confidentiality when handling sensitive information, while consistently demonstrating professionalism in all interactions.
Proactive & Adaptable: Anticipates needs, takes the initiative to resolve issues, and adapts to changes in priorities or office dynamics without disruption.

What's on Offer