Offer summary

Qualifications:

Minimum of 2 years of relevant experience as an Executive Assistant., Excellent verbal and written communication skills., Proficient in Spreadsheet and Excel, with experience in Xero and Canva preferred., Strong attention to detail and ability to manage multiple tasks efficiently..

Key responsabilities:

Serve as the central point of contact for team communications.

Manage calendars, emails, calls, and meetings for the CEO/Director.

Handle CRM management, data entry, and sales pipeline management.

Prepare proposals, documents, and various legal compliance materials using client templates.

Job description

This is a remote position.

An amazing opportunity to work with a dynamic Australian Company as an experienced, vibrant, and highly motivated Executive Assistant.

Reporting to the CEO/Director and working with direction from the team, you will be a self-starting, highly organised, and experienced Executive Assistant.

Candidates must have an incredible eye for detail and be efficient with data entry – you will have an eye for detail and understand the importance of quality assurance within your role.

Administration & Support

You will be responsible for the following:

Serve as the central point of contact for communications within the team
CRM management, data entry, sales pipeline management
Manage multiple calendars, emails, calls, and meetings
Client concierge and telephone point of service
Issuing of invoices using Xero
Updating File notes
Proposal and Document preparation from templates
Encode and update matter details in the client’s file management system
Draft various legal and compliance documents using client templates
Draft various emails and letters using client templates
Adhoc administrative duties

Requirements

Minimum of 2 years of relevant experience
Excellent communication skills, both verbal and written
Proficient in Spreadsheet and Excel
Switched on, proactive, results-driven, and efficient
Experience in using Xero and Canva is highly desire
Excellent customer service skills

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)

• Use of time tracking software during work hours

• Active participation in team and client calls with your camera ON

• Consistent availability and responsiveness throughout your shift

• Treating this as a long-term, full-time job—not a side gig or freelance task

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.