Sales Administrator (HubSpot)

In a nutshell

Title: Sales Administrator (Hubspot)
Location: UK Remote
Days/week: Full Time, must be able to work US EST hours

The Who, What, Where, When & Why

At Oxford Medical Simulation, we're on a mission to transform healthcare education through innovative virtual reality solutions. As we continue to grow, we're seeking a detail-oriented and organised Sales Administrator to support our sales operations and contribute to our impactful work, but you're also curious about how the entire revenue engine works. You want to understand how leads move from marketing to sales, how success supports customers, and how everything connects to drive growth. 

Who you are:

• Organised and detail-oriented:
  You like keeping things tidy and accurate, whether it’s updating customer info or making sure the right details are in the system.

• Enjoys following and improving processes:
  You like when things run smoothly and are happy to suggest better ways of doing everyday tasks like sending quotes or updating records.

• Comfortable with tech and systems:
  You're confident using tools like spreadsheets and CRMs (especially HubSpot), and you're always keen to learn how they work.

• Data-literate
  You can keep track of numbers, use simple reports, and enjoy learning how to spot useful information to help the team.

• A team player
  You're friendly, approachable, and happy to support teammates with questions about tools, systems, or processes.

• Eager to learn about the bigger picture:
  You're interested in how sales, marketing, and customer service connect and want to understand how your work helps everything run better.

• Clear communicator:
  You can explain things simply and enjoy helping others understand systems or processes.

• Driven by purpose:
  You want your work to make a difference and are excited to be part of a team helping improve healthcare around the world.

What you'll be doing:

As a Sales Administrator, you'll play a crucial role in ensuring the smooth operation of our sales processes. Your responsibilities will include:

• Assisting in maintaining and updating our Customer Relationship Management (CRM) system, ensuring accurate and current client information.
  
  

• Supporting the sales team by preparing quotes, processing orders, and managing invoicing procedures.
  
  

• Coordinating with various departments to facilitate seamless communication and workflow, particularly between sales, marketing, and finance teams.
  
  

• Handling general administrative tasks such as scheduling meetings, managing calendars, and organising sales documentation.
  
  

• Providing prompt and professional responses to client enquiries, enhancing customer satisfaction and engagement.
  
  

• Assisting in the preparation of sales reports and performance metrics to aid in strategic decision-making.

About Oxford Medical Simulation

Our award-winning simulation platform is transforming the way healthcare and educational institutions train, assess, and recruit healthcare professionals. By combining cutting-edge 3D visualisation with artificial intelligence and leading educational theory, OMS delivers all of the benefits of physical simulation whilst delivering significant savings and improving patient care.

Since launching the award-winning OMS Platform in 2018, we've grown fast - partnering with over 150 leading healthcare institutions worldwide. From Oxford University and NYU to Mayo Clinic and the NHS, even the world’s top pediatric hospital use OMS. We’re helping transform healthcare training with immersive, on-demand clinical simulation 

Oxford Medical Simulation is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other category protected under the law. Oxford Medical Simulation is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.

Who we are

We are Skiers / Boarders, Runners, Rowers, Pilots, Magicians, Weavers, Photographers, Game heroes, Movie Buffs, and every other variety of people. We are hard working. We are passionate about what we do. We care about the work. We care about each other. We care about pushing the envelope and we care about using our working lives to make the world a better place.

We value these behaviours above all:

1. Care & Pride - we take care and pride in everything we do

2. Growth mindset - we push the boundaries so we are adaptive, inventive and always learning

3. One Team - we are in it together, mucking in and supporting each other with humour and humility

Sound like you?

Company Benefits

• 38 days annual leave (incl. public holidays)

• High specification laptop and Oculus headset

• Office setup allowance

• Personal Development budget

• Flexible and remote working

• Private Healthcare

• Social days

• Workplace Pension

If this opportunity is something you would be interested in please get in contact by applying online or email victoria@oxfordmedicalsimulation.com

As part of our hiring process, we are unable to provide individual feedback on interviews. We appreciate your understanding and interest in OMS.