Administrative Assistant - (ZR_21894_JOB)

This is a remote position.

Schedule:

• 35-40 hours per week
  

Client Timezone: Pacific Time (PST/PDT)

Client Overview

Join a dynamic and growing security technology company that’s revolutionizing how businesses protect their assets. As a leader in providing cutting-edge security solutions including surveillance systems, access control, and advanced alarm technologies, we’re expanding our operations and seeking talented individuals to join our close-knit team. Working directly with leadership, you’ll be part of a company that values innovation, professional growth, and making a real impact in the security industry.

Job Description

This is an exciting opportunity to join a growing technology company as a key administrative team member. You’ll work directly with leadership to streamline operations, improve processes, and support business growth initiatives. As an early team member in our expansion, you’ll have the unique opportunity to shape administrative workflows while developing your career in the technology sector. This remote position offers the perfect blend of autonomous work and collaborative problem-solving, with real potential for professional growth as our company scales.

Responsibilities

• Drive efficiency in our billing operations by managing customer invoicing and vendor payment processes
  
• Serve as the administrative backbone of the organization, handling crucial documentation and certification requirements
  
• Coordinate with external partners, including managing vendor relationships and supporting bookkeeping processes
  
• Lead the organization and tracking of business-critical renewals, including insurance and vendor certifications
  
• Manage and streamline email communications to ensure timely responses and proper follow-up
  
• Develop and maintain organizational systems for document management and administrative workflows
  
• Support company growth initiatives through process improvement and administrative optimization
  
• Handle returns and shipping coordination with attention to detail and customer satisfaction
  

Requirements

• Excellent written and verbal English communication skills
  
• Experience with accounting software (QuickBooks preferred)
  
• Strong organizational abilities and exceptional attention to detail
  
• Proven track record of managing multiple priorities effectively
  
• Self-motivated with the ability to work independently in a remote environment
  
• Professional experience in administrative or operational roles
  
• Ability to align with US Pacific Time zone working hours
  
• Comfortable with technology and quick to learn new software systems
  
• Strong problem-solving skills and proactive mindset
  
• Dedication to maintaining confidentiality and professional standards