Offer summary

Qualifications:

1-3 years of experience as an Executive Assistant, Strong English and Spanish communication skills, both written and verbal, Familiarity with real estate contracts, transactions, and CRMs, Excellent organizational and multitasking skills with attention to detail..

Key responsabilities:

Provide administrative support to the CEO, including calendar and email management.

Coordinate wholesale real estate deals and ensure proper follow-ups with all parties involved.

Manage client communication and vendor relations to ensure a positive experience.

Assist with market research and data collection to identify investment opportunities.

Job description

This is a remote position.

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide critical support to our CEO in managing both day-to-day operations and strategic business functions. This role offers a unique opportunity to be involved in a fast-paced, dynamic environment within the real estate industry, where you will work closely with the CEO on a variety of tasks ranging from administrative support to deal coordination and client relations. If you're a self-starter with a passion for real estate and have the skills to manage multiple responsibilities while maintaining a high level of professionalism, we’d love to have you join our team.

Job highlights:

Contract: Independent Contractor
Schedule: Monday to Friday; 9:00 AM to 5:00 PM West Jordan, Utah, USA, Mountain Time; 40 hours per week / 8 hours per day, 30-minute paid break

Responsibilities

Administrative Support

Calendar Management: Schedule and manage the CEO’s meetings, calls, and appointments with clients, sellers, and other stakeholders.
Email Management: Organize, respond, or delegate emails on behalf of the CEO, prioritizing urgent matters.
Document Preparation: Prepare contracts, letters, and reports as needed, including real estate agreements, offers, and follow-up emails.
File Organization: Maintain organized digital and physical records for contracts, deals, and other business documentation.

Deal Coordination

Transaction Management: Help coordinate wholesale real estate deals from offer to closing, making sure all paperwork is completed correctly and on time.
Follow-ups: Ensure proper follow-up with sellers, buyers, title companies, and lenders to keep deals moving forward smoothly.
CRM Management: Keep track of leads, follow-ups, and closed deals within a CRM system (e.g., Podio, FUB, Salesforce) to ensure no leads fall through the cracks.

Lead Generation & Marketing Support

Lead Intake: Manage incoming leads from marketing efforts, online forms, or phone calls, and ensure they are properly recorded and followed up on.
Marketing Coordination: Assist in creating marketing materials, such as mailers, online ads, or email campaigns, and oversee that they go out on time.
Social Media Management: Help manage social media accounts, ensuring the business’s presence is consistent and engaging across platforms.

Client and Vendor Relations

Client Communication: Act as the point of contact for clients, sellers, buyers, and contractors, ensuring a positive experience throughout the transaction.
Vendor Management: Coordinate with vendors, contractors, and title companies involved in the real estate deals, scheduling appointments, inspections, or repairs.

Reporting & Metrics

Deal Reporting: Provide regular reports to the CEO on key metrics, such as lead conversion rates, deals closed, revenue generated, etc.
KPI Tracking: Help track performance metrics like the number of leads generated, appointments set, offers made, and deals closed to ensure the business is meeting its goals.

Financial Support

Invoicing & Payments: Assist with invoicing for deals and ensuring that payments to contractors, vendors, and other stakeholders are processed on time.
Basic Bookkeeping: Record financial transactions such as deal proceeds, marketing expenses, and operational costs in accounting software.

Research & Data Collection

Market Research: Conduct research on potential markets, neighborhoods, and property values to assist the CEO in identifying investment opportunities.
Property Data: Gather and analyze data on properties, including ARV (after repair value), neighborhood comps, and repair costs to support wholesale deals.

Problem Solving & Special Projects

Issue Resolution: Troubleshoot issues that may arise during transactions, such as title issues, delays, or buyer/seller concerns.
Special Projects: Assist the CEO with other high-priority projects, such as event planning, networking, or expanding business operations.

Requirements

At least 1-3 years of experience as an Executive Assistant
Excellent organizational and multitasking skills
Strong English and Spanish communication skills (both written and verbal)
Familiarity with real estate contracts, transactions, and CRMs
Problem-solving abilities and attention to detail
Ability to work independently and make informed decisions
Monday to Friday, 9am to 5pm Mountain

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent Work from home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_21890_JOB

Required profile