Operations Coordinator for Industrial AI and Manufacturing Tech Company

Work Arrangement: Fully remote
Job Type: Full-time
Work Schedule: 9 AM - 5 PM EST
Holiday Orientation: Canadian Holidays

About Pearl Talent

At Pearl Talent, we specialize in connecting exceptional talent with some of the best startups in the US and EU. Backed by leading investors like OpenAI, a16z, and Founders Fund, our clients are dynamic, fast-growing companies looking for ambitious professionals who want to build long-term, impactful careers. We’re committed to supporting our candidates with professional development, retention bonuses, and opportunities to thrive in roles where they can make a real difference.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the company

The company, founded by an ex-Google DeepMind researcher, is an AI service provider revolutionizing manufacturing operations with cutting-edge AI solutions for autonomous factory operation and optimization. The company's solution generates AI-powered actions and insights using off-the-shelf hardware or existing vision systems to address real-impact manufacturing challenges in product and equipment inspection, production efficiency, safety, and more.

Role Overview
As an Operations Coordinator, you will embark on an exciting, high-growth journey. This position is ideal for someone who thrives on organization, research, and problem-solving. The role offers a chance to support both the Business Operations and Deployment teams by coordinating schedules and travel, managing contracts and quotes, assisting with procurement, researching integrators and hardware solutions, and more. It’s a great fit for a detail-oriented individual with technical curiosity who is eager to gain hands-on experience in business operations and technical project coordination within a fast-paced startup environment.

Key Responsibilities

Scheduling & Administrative Coordination

• Manage calendars, schedule meetings, and track follow-ups.
• Organize documentation for operational and technical initiatives.

Research & Vendor Coordination

• Identify suppliers, gather quotes, and compare procurement options.
• Compile vendor details, including pricing and product specs.

Customer & Partner Follow-Ups

• Track customer inquiries and ensure timely follow-ups.
• Assist in gathering technical requirements for integrations.

Procurement & Quoting Support

• Collect and compare pricing for technical components.
• Assist in preparing quotes and managing order records.

Contract & Document Management

• Organize contracts, NDAs, and vendor agreements.
• Monitor contract renewals and maintain digital records.

General Operational & Technical Support

• Coordinate product testing, deployments, and milestone tracking.
• Prepare reports summarizing research and operational updates.

Requirements

Must-Have Requirements

• Project Coordination – Manage tasks, track deliverables, and work across teams.
• Technical Resourcefulness – Research hardware specs and liaise with vendors (no AI or coding needed).
• Cross-Functional Experience – Worked with technical, deployment, or engineering teams.
• Organization & Communication – Keep stakeholders informed and manage documentation.
• JIRA & Spreadsheets – Familiarity with JIRA for tracking and spreadsheets for data management.
• Flexible Scheduling – Adjust hours based on executive travel and time zones.
• Attention to Detail – Track deadlines, follow up on tasks, and ensure accuracy.

Nice-to-Have Requirements

• Workflow Automation – Experience with tools like Zapier.
• Procurement & Vendor Management – Coordinating with suppliers and handling quotes.
• Deployment Support – Understanding on-site hardware installation logistics.
• Process Improvement – Identifying ways to improve efficiency.
• Startup Experience – Comfortable in a fast-paced, dynamic environment.

Benefits

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.