Offer summary

Qualifications:

Minimum 4-5 years of experience in a fast-paced executive administrative environment., Bachelor's degree in business administration or equivalent is required., Fluent in English, with excellent communication skills in speaking, writing, and reading., Strong judgment, multi-tasking abilities, and the capacity to maintain confidentiality..

Key responsibilities:

Liaise between the General Manager and various departments to ensure smooth daily operations.

Draft documents, reports, and presentations for the General Manager, managing correspondence and prioritizing issues.

Maintain an updated calendar, schedule appointments, and facilitate management meetings with agendas and minutes.

Work independently on projects, ensuring timely completion while handling confidential matters.

Job description

The Personal Assistant to General Manager will be responsible for enhancing the executive's effectiveness by providing information and support to the General Manager.

Minimum experience 4-5 years working in a fast-paced executive administrative and operational environment.

Fluent in English (Speaking, Writing, and Reading).

Main Duties and Responsibilities

Liaise between General Manager and various departments to facilitate smooth daily operations
Ensuring all operations are carried on in an appropriate, cost-effective way
Improving operational management systems, processes and best practices
Perform quality controls and monitor production KPIs
Conserve General Managers time by reading, researching, and routing correspondence; drafting documents, reports, presentations and correspondence for review and/or signature from dictation, handwritten notes, and conversation
Research, prioritise, and follow up on incoming issues and concerns addressed to General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responds
Able to work independently on projects, from conception to completion. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters
Maintain an updated and accurate calendar as well as schedules appointments and office meetings as requested
Maintain company confidence and protects operations by keeping information confidential
Work closely and effectively with the director keeping him well informed of upcoming commitments, responsibilities and deadlines, following up appropriately
Maintain an extensive filing system for correspondence, business matters, personal matters, and other related data
Facilitate management meetings by planning agendas, developing and distributing; presentations and reports, and capturing meeting minutes and follow-up action plans
Perform other related duties as assigned

Reporting to

To the General Manager

Experience Required

Operational Management
Minimum experience: 4-5 years working in a fast-paced executive administrative environment
Minimum Educational Level Required: Bachelor's Degree
Minimum Career Level Required: Experienced (Manager)
Languages Required: Fluent in English (Speaking, Writing and Reading)

Other Requirements

Bachelors or masters degree in business administration or equivalent
Excellent communication skills, good judgment ability and multi-tasking skills
Work independently, act with appropriate urgency, initiative
Ability to accommodate working styles and perspectives of diverse individuals
Maintaining utmost confidentiality with sensitive and personal information ability to prioritize own work and resources to complete projects on time and solve routine problems effectively

Required profile