Offer summary

Qualifications:

Experience with legal documents and contracts, Familiarity with finance processes and tools, Exceptional organizational skills and project management abilities, Experience with CRM tools, preferably Salesforce..

Key responsabilities:

Serve as the primary point of contact for Legal, Finance, and Order Entry requests.

Manage comprehensive records for customers and vendors, including processing vendor setup forms.

Support corporate governance tasks and coordinate contract signatures.

Provide project support for strategic initiatives across various departments.

Job description

About Appspace:

At Appspace, we’re passionate about creating better work experiences for people everywhere, and we’re looking for people that feel the same way. Our global office locations and flexible work culture help you work wherever and however you’re at your best. Plus, we take the time to help you enjoy your work, build lasting connections, and grow your role. Join the Appspace team and be a part of a culture that’s helping people everywhere love where they work.

Your Role as an Operations Coordinator:

The Operations Coordinator will play a crucial role in streamlining and supporting the Legal, Finance, and Order Entry functions company-wide. This role requires a proactive and detail-oriented individual who can manage diverse responsibilities and ensure smooth operational flow.

A Day in the Life of an Operations Coordinator:

Serve as the primary point of contact for all Legal, Finance, and Order Entry requests, managing intake, directing workflow to the appropriate parties (Legal, Security, Finance, Order Entry, etc.), and providing timely updates to internal stakeholders.
Comprehensive records management for customers and vendors, including processing vendor setup forms and ACH payments, and fulfilling customer requests for certificates of insurance.
Management of incoming mail, including review, distribution, and filing.
Support corporate governance tasks, including coordinating contract signatures and maintaining relevant documentation.
Providing project support for key strategic initiatives for Legal and Order Entry, Finance, and other departments as needed.

What You’ll Need:

Experience with legal documents and contracts, finance processes, and tools
Experience working with SaaS companies
Experience working with large enterprise customers
Comfortable working in a remote work environment.
Experience with CRM tools (Salesforce)
Exceptional organizational skills
Project coordination and management abilities
Customer service mindset
The ability to adapt quickly to changing priorities
Experience with CLM tools (preferred)

The Perks of Working for Appspace:

For all our US based team members, we offer a variety of benefits from competitive salaries, medical, dental and vision coverage, disability coverage, employer paid life insurance, mental health resources, 401(k) plan and a fully paid parental leave program.

Additional perks include:

Generous PTO
Flexible work schedules
Remote work opportunities
Paid company holidays
Appspace Quiet Fridays (No non-essential internal meetings scheduled)
A casual dress work environment

Disclaimer:

Appspace Inc. is an equal opportunity employer. All aspects of employment, including recruiting, hiring, placement, promotion, termination, compensation, and training are decided based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion or belief, marital status, sex, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy (including childbirth, lactation, or related medical conditions), gender, gender identity and/or expression, genetic information, sexual orientation, family or parental status, veteran status, or any other status protected under federal, state, or local laws.

Appspace is committed to creating a diverse and inclusive workplace and does not tolerate discrimination or harassment of any kind.

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