Workflow Automation (Microsoft Suite) Administrator

This is a remote position.

IMPORTANT: Proven experience in workflow automation, IT integration and Microsoft Suite, particularly in SharePoint, Teams and other MS tools. 

The ideal candidate will have strong workflow automation and technical expertise, proactive, exceptional organisational skills, and the ability to collaborate effectively across multiple teams. While administrative duties will be the primary focus initially, the IT support aspect is expected to grow over time. The successful candidate will play a key role in supporting internal IT integrations, documentation, and workflow management.

Key Responsibilities:

• Provide executive support, administration, and coordination for the leadership team.
  
• Draft reports for board and performance meetings.
  
• Champion the development, control, and continual improvement of the Integrated Management System (IMS).
  
• Manage the review and updating of internal and external manuals, including training materials and playbooks.
  
• Oversee company intranet communications and controls.
  
• Develop documentation such as policies, procedures, and workflow mapping using Word, Visio, and related tools.
  
• Coordinate document development, review, and sign-off processes.
  
• Maintain registers such as document control and IMS platform listings.
  
• Manage document uploads, protection, and controls on the IMS platform.
  
• Ensure correct file management and organization in company directories.
  
• Respond to workflow tasks logged in MS Teams and handle general administration and accounts duties.
  
• Develop presentations, review documents, and ensure proper formatting.
  
• Provide technical support to teams, including workflow automation using Power Automate and Power BI.
  
• Manage SharePoint authorizations and assist in developing the SharePoint intranet.
  

Reporting Structure: This role will be part of the Shared Resources team, collaborating across departments via MS Teams workflow and reporting to the Shared Resources Team Lead. While initially more admin-focused, the role will shift toward increased IT integration responsibilities over time.

Requirements

• Degree qualified with at least 5 to 10+ years of demonstrated experience.
  
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook.
  
• Expertise in Azure platform tools such as SharePoint, Teams, and other additional apps in Microsoft Suite.
  
• Strong experience in process documentation, workflow mapping, and document control.
  
• Familiarity with Power Automate, Power BI, and related automation tools is highly desirable.
  
• Ability to manage multiple tasks effectively in a fast-paced environment.
  
• Strong organizational and multitasking skills.
  
• Ability to work independently and manage tasks proactively.
  
• Excellent written and verbal communication skills.
  
• A proactive approach to problem-solving and process improvement.
  

Benefits

• 10 days annual leave credits
  
• 5 days of sick leave