Professional Services Billing Analyst - Remote Opportunity

Position Summary:

The Professional Services Billing Analyst is responsible for managing the billing processes, which include creating invoices, tracking payments, resolving billing issues and ensuring accurate financial records for professional services.

Position Duties and Responsibilities:

• Reviews and understands project contracts.
• Responsible for setting up Operation and Financial project terms in ERP Program.
• Owns the Operational and Financial Project Life Cycle.
• Generates, monitors, supports and submits project invoicing.
• Assists AR Specialist with accounts receivables support
• Leads scheduled meetings with Leadership regarding Operational and Financial project health.
• Responsible for managing WIP.
• Teams with Project Managers and office leadership to track project financial performance including reviewing project work plans, budgets, and staffing plans for fee alignment; provides project setup and invoicing training as needed.
• Partners with Accounting Department to ensure project success.
• Conducts reporting and analysis of monthly financial and operational metrics, ad-hoc financial analysis to support executive decision making, budget, and variance analysis.
• Supports the annual operations plan.
• Supports the reporting requirements of the firmwide corporate accounting group.
• Maintains open communication with other offices on projects that are coordinated among multiple practices to work.
• Shows initiative and ability to work well independently and with others.
• Exhibits strong organization, attention to detail, and time management skills.
• Able to pivot and have a “hands on” working style.

Billing Skills:

• Understanding of schedules and deadlines
• Accounting knowledge
• Computer literacy and ability to learn time tracking and billing system(s)
• Attention to detail
• CRITICAL THINKING
• Written and spoken communication skills
• Ability to multitask and work in a fast-paced environment
• Exceptional organizational skills
• Understanding of confidentiality

Communication Skills:

• Strong verbal and written communication skills, ensuring clear and effective communication with all parties including clients, teammates and management.
• Writes accurate and clear correspondence and reports for project inclusion and publication.
• Understands client and business relationship and all interactions with clients are professional and respectful.
• Provides and obtains accurate and valuable input to/from teammates and management to maintain and cultivate client relationships.
• Effectively runs meetings in a professional, efficient manner.
• Undertakes public speaking responsibilities and deliver presentations in a seamless, organized, professional manner.
• Consistently and effectively provides information and feedback, both positive and negative, to teammates and clients in a person-centric, fact-based, professional manner.

Teamwork and Leadership:

• Exemplifies the company values and culture code.
• Provides training and mentoring on role related skills, soft skills and company processes to project team, direct reports and other teammates.
• Implements effective motivational strategies, supporting the team to achieve high performance and excellent outcomes.
• Demonstrates commitment to project goals and applies extra effort when necessary.
• Manages self and workload and prioritizes effectively to ensure work is completed and deadlines are achieved.
• Develops and maintains positive and professional teammate relationships across disciplines and teams.
• Maintains a positive, can-do attitude and constructive approach to projects and teamwork.
• Actively contributes in a positive manner to the internal office and project teams.
• Fosters a positive and inclusive organizational culture, emphasizing teamwork, accountability and professional development.
• Developing strong leadership skills and positively contributes to project team and inter-office issues.
• Increasing responsibility to lead, supervise and direct an internal project team with guidance from senior teammates as required.
• Receives training, guidance and direction in a positive manner.
• Asks questions as required to ensure understanding of project or assignment.
• Responsible for own personal and professional development, seeking methods to enhance skills and knowledge.
• Seeks and receives constructive feedback in a positive and professional manner.
• Utilizes strategies to effectively resolve conflicts and challenges within teams and departments, promotes effective communication and conflict resolution.

Internal Operations:

• Complies with business requirements such as completion of timesheets, correct utilization of project codes, completion of required training, etc.
• Complies with Health, Safety and Environmental requirements, as applicable.
• Seeks guidance from teammates or management where necessary.
• Work with other teams across Shared Services, to ensure business goals and objectives are achieved.
• Provide support to technical teams to meet business development goals and revenue generation.

Minimum Qualifications:

• High School Diploma/GED required.
• 5+ years of experience in professional services billing
• Thorough understanding of, or ability to quickly learn, the office equipment, recordkeeping systems, management information systems, and related protocols used in the organization.
• Excellent verbal and written communication skills.
• Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with proven ability to meet deadlines.
• Extremely proficient with Microsoft Office Suite or related software.

Preferred Qualifications:

• Associates degree in Business Administration, Accounting or Finance or related field

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

This position is classified as salaried, exempt. The hiring salary range for this role is anticipated to be $55,000 - $70,000 dependent upon experience and qualifications.

At DeSimone, we believe in transparency when it comes to salary and hourly rates for our job postings. Our pay range represents the range of salaries or hourly rates that we think, in good faith, we might be willing to pay, for the posted job in the specified location(s).

For this particular position, we expect to hire near the middle of the range. To be considered for this role, we are looking for candidates with at least 5 years of experience in professional services billing , a High School Diploma/GED required; Associate degree, or above, in Business Administration, Accounting, or Finance a plus.

We understand that there may be rare and exceptional circumstances where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position. In these cases, we may consider paying a salary or rate near the higher end of the range.

We appreciate your interest in DeSimone and look forward to reviewing your application.

DeSimone is an equal employment opportunity (EEO) employer.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.