*Senior Executive Assistant & Business Operations - (HR31239G)

Job Title: Senior Executive Assistant & Business Operations
Location: Remote (EST Time Zone)
Salary Range: up to 2300 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents an innovative hedge fund-of-funds platform that provides institutional-quality alternative investments to sophisticated investors. The team operates at the intersection of finance and technology, creating novel investment solutions in a fast-paced, high-performance environment.

Position Overview:

We are seeking a Senior Executive Assistant & Business Operations professional to support executive leadership, ensuring seamless daily operations and driving business efficiency. This role requires a proactive, detail-oriented individual who thrives in a high-growth, investment-focused environment. You will play a critical role in executive support, investor communications, fund operations, and process optimization--enabling the leadership team to focus on high-impact strategic initiatives.

Key Responsibilities:

Executive Support & Leadership Operations:

• Manage executive calendars, inboxes, and key communications, ensuring effective scheduling and prioritization.
• Serve as a liaison between executives, investors, and internal teams.
• Oversee leadership meetings, including agenda preparation, action item tracking, and follow-ups.
• Assist in creating investor emails, leadership decks, and board presentations with precision and professionalism.
• Handle confidential information with discretion, including legal and compliance-related documents.

Operations & Investor Coordination:

• Track and manage key fund reporting deadlines, including NAV reporting, tax filings, and investor communications.
• Support investor relations by preparing investor updates, financial presentations, and timely communications.
• Maintain and manage CRM records, ensuring accurate investor documentation and engagement tracking.
• Oversee compliance documentation, ensuring alignment with regulatory requirements.
• Work closely with investor relations to support seamless investor onboarding and reporting.

Process Optimization & Business Efficiency:

• Identify opportunities to streamline workflows and enhance operational efficiency.
• Drive cross-functional alignment across fund operations, investor relations, and investment teams.
• Assist in onboarding and managing third-party vendors, including overseeing key SaaS platforms.

Qualifications:

• 3-5+ years of experience in executive support, business operations, or fund operations.
• Strong organizational and problem-solving skills with the ability to manage competing priorities.
• Advanced proficiency in Google Workspace (Docs, Sheets, Slides), Slack, Notion, and Zoom.
• Experience with CRM and project management tools (HubSpot, Asana, Trello, Monday.com) is a plus.
• Strong communication and presentation skills.
• Ability to work independently, exercise sound judgment, and handle confidential information with discretion.
• Experience in Fintech, financial services, hedge funds, investment advisory, or private equity. (preferred)

Nice-to-Haves:

• Familiarity with investor reporting, subscription/redemption workflows, and regulatory compliance.
• Experience working in a high-growth startup or investment firm.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.