Associate, Development & Innovation

Organizational Overview

The Heart Rhythm Society (HRS) is committed to helping end heart rhythm disorders and saving lives. HRS is the international leader in science, education and advocacy for cardiac arrhythmia professionals and patients, and the primary information resource on heart rhythm disorders. HRS’s mission is to improve patient care by promoting research, education and optimal health care policies and standards. HRS represents more than 8,500 cardiac pacing and electrophysiology professionals in over 90 countries.

HRS employs a staff of 50+ dedicated professionals who work collaboratively to support the organization’s mission, guided by our five values – Serve our Members, Commit to Individual Excellence, Foster Inclusive Human Connections, Trust the Team’s Collective Knowledge, Embrace Change.  HRS is headquartered in Washington, DC with all staff enjoying a full-time remote work arrangement.  

Associate, Development & Innovation 

Position Summary

The Development & Innovation Associate reports to the Chief, Development & Innovation Officer.  The Development & Innovation Associate supports the team by providing coordination, fulfillment and administration for corporate and donor partnerships, innovation initiatives, and the HRX branded activities. 

Responsibilities

Administration:

• Supports development and innovation teams on maintaining accurate files, historical information and database entry where necessary. 
• Supports team members on coordination and reporting for board, committee and council meetings. 
• Supports stewardship efforts with donors and corporate partners by executing request for reporting, recognition, gifts and communication where applicable. 
• Serves as the staff lead for the usage of Salesforce.  
• Provide logistical leadership for all facets of partnership meetings, internal meetings, team and volunteer travel where applicable.
• Update websites as directed
• Anticipates needs and is highly responsive to direct and foreseen requests providing fast, accurate, and thoughtful replies as well as following up on action items on behalf of the Development & Innovation Department. 
• Onsite meeting support at HRS and HRX where requested. 
• Works on special projects and events as needed by the development team, direct supervisor or Associate Vice President, Development.
• Maintains a tracking system and database for all corporate relationships to include Letter of Agreement tracking and reconciliation. 

Fulfillment:

• Serves as fulfillment administrator for corporate partner, grant and program deliverables
• Coordinate recognition and attribution as outlined in agreements with the appropriate staff.  Draft copy for thank you notes, ROI packets, websites, etc. and ensure timely delivery.
• Provides meeting management support to include scheduling meeting appointments, agenda development, distribution of minutes, and post-meeting follow-up.
• Support administration of grant funded awards (such as research scholarships and lectureship awards).
• Serve as fulfillment administrator for the HRS and HRX Synchrony and licensure programs.  

NON-ESSENTIAL FUNCTIONS & OTHER RESPONSIBILITIES

Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

DIRECTION RECEIVED

Works to execute strategies that lead to overall satisfaction and growth for the Society under general supervision. Self-starter who supports established procedures and works to create efficiencies. Incumbent exercises a proactive and problem solving approach to critical assignments. The work of the Development & Innovation Associate is guided by the development and revenue priorities of HRS. 

MINIUMUM REQUIREMENTS & QUALIFICATIONS

• High School Diploma plus 5 years experience as an administrative assistant; Bachelor’s degree preferred
• Experience in administrative support at the C-Suite executive level
• Experience in association/non-profit development/fundraising environment
• Experience coordinating travel and events
• Proficient in the use of Microsoft Office (PowerPoint, Outlook, Excel, Word)
• Proficient in the use of Salesforce and fundraising systems e.g., Classy 
• Demonstrated ability to maintain a high degree of confidentiality

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of business principles involved in resource allocation, production methods, and coordination of people and resources.
• Skill in organizing, planning, and prioritizing work; developing specific goals and plans to prioritize, organize, and accomplish work.
• Skill in active listening; giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.  
• Skill in reading comprehension; understanding written sentences and paragraphs in work-related documents.  
• Skill in writing; communicating effectively in writing as appropriate for the needs of the audience.  
• Skill in speaking; talking to others to convey information effectively.
• Ability to develop constructive and cooperative working relationships with internal staff and external stakeholders and maintain them over time.
• Ability to analyze information and evaluate results to choose the best solution and solve problems.
• Ability to balance multiple assignments and follow standard procedures to accomplish assigned tasks.
• Ability to manage projects from implementation to execution

HRS Statement of Belonging and Inclusion

HRS stakeholders share a common passion for accomplishing our mission to end death and suffering from heart rhythm disorders. 

We believe our backgrounds, experiences and interests are assets in reaching that goal, and we are committed to providing an inclusive environment in all of our activities, where everyone feels valued, respected, and welcome.  

We strive to have organizational leaders who represent and promote the principles of belonging and inclusion that are essential to our success.

HRS is an Equal Employment Opportunity employer.  

Location

HRS, headquartered in Washington, DC, operates under a full-time remote office setup. 

How to Apply:

Apply online at https://www.hrsonline.org/careers; application package should include a cover letter, resume, and salary requirements for consideration.