Executive Assistant

About Yellowstone Local

Yellowstone Local is the premier Skilled Trades Recruiting and Staffing company, headquartered in Austin, TX. We specialize in connecting top-tier talent with HVAC, Electrical, and Plumbing companies across the country. Our team is dedicated to providing the best hiring solutions and fostering long-term relationships with our clients and candidates.

Job Overview

We are seeking a highly skilled and proactive Executive Assistant to support our executive leadership team. This role is essential in ensuring smooth operations, effective communication, and efficient time management for our executives. The ideal candidate is detail-oriented, highly organized, and able to handle multiple responsibilities with discretion and professionalism.

Key Responsibilities

• Communication Management: Handle all internal and external communications on behalf of the executive, ensuring clarity, professionalism, and timeliness.

• Schedule Management: Manage complex calendars, schedule meetings, coordinate appointments, and optimize time efficiency for the executive.

• Administrative Support: Provide comprehensive administrative assistance, including document preparation, email management, and handling correspondence.

• Travel Coordination: Plan and organize travel arrangements, including flights, accommodations, itineraries, and expense tracking.

• Liaison Role: Serve as a key point of contact between executives and internal/external stakeholders, fostering strong professional relationships.

• Research & Reporting: Conduct research, compile reports, and prepare presentations to support decision-making processes.

• Proactive Problem-Solving: Anticipate needs, troubleshoot issues, and provide solutions to ensure seamless daily operations.

• Discretion & Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

• Technical Skills: Utilize productivity tools such as Google Suite, Microsoft Office, project management software, and CRM platforms to streamline workflows.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting high-level executives (CEO, COO, etc.).

• Exceptional verbal and written communication skills.

• Strong organizational and time-management abilities.

• Ability to multitask and prioritize tasks in a fast-paced environment.

• Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software.

• High level of discretion and confidentiality.

• Problem-solving mindset with a proactive approach.

• Ability to work independently while maintaining strong collaboration with the executive team.

Why Join Yellowstone Local?

• Work with the best Skilled Trades Recruiting company in the U.S.

• Fully remote position with flexibility.

• Opportunity to be part of a dynamic and innovative team.

• Competitive salary and benefits package.

If you are a highly motivated, detail-oriented, and strategic professional who thrives in a fast-paced environment, we invite you to apply for this exciting opportunity!