Executive Assistant

Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling growth without hiring more staff. We don’t just make software.

We are on a mission to fix the broken U.S. healthcare system by helping to eliminate the massive administrative burden that is placed on our nation’s healthcare staff. We hire people from diverse backgrounds and are always looking for employees who bring fresh ideas to our space. Passion is paramount, and at Notable, you will get to work with other talented people who aim to set a new standard for innovation in healthcare.

Role Summary:

We are seeking a dynamic Executive Assistant to provide comprehensive support to our executive leadership team. The ideal candidate excels in a fast-paced environment, demonstrates exceptional organizational abilities, and possesses strong business acumen. This role requires someone who can anticipate needs, manage complex calendars, and serve as a trusted partner to our leadership team while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

• Executive Support

  • Provide dedicated administrative support to multiple executives, managing their daily operations and priorities

  • Coordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring executives are properly prepared for each engagement

  • Handle sensitive information and communications with discretion and professionalism

  • Arrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentation

  • Draft and edit correspondence, presentations, and other business documents

  • Facilitate effective communication between executives and internal/external stakeholders

• Office Management

  • Support office operations and maintenance, ensuring a professional work environment

  • Support office supplies, vendors, and service providers

  • Coordinate office moves, renovations, or space planning as needed

  • Assist in organizing company events, meetings, and team-building activities

  • Support onboarding processes for new executive team members

• Project Management

  • Lead and coordinate special projects as assigned by executive team

  • Track project milestones and ensure timely completion of deliverables

  • Prepare and distribute meeting minutes and follow up on action items

  • Assist in the preparation of board meetings and executive presentations

  • Manage expense reports and budget tracking for executive team

Required Qualifications:

• 5+ years of experience as an Executive Assistant, preferably supporting multiple executives; including C-suite level executives

• Exceptional organizational skills with demonstrated ability to manage competing priorities

• Advanced proficiency in Google Workspace

• Outstanding written and verbal communication skills

• Problem-solving mindset with strong attention to detail

What We’re Looking For:

• Ability to maintain strict confidentiality and exercise discretion

• Excellent judgment and decision-making capabilities

• Strong interpersonal skills and professional demeanor

• Proactive approach to anticipating needs and resolving issues

• Flexibility to adapt to changing priorities and deadlines

• Ability to work independently and as part of a team

• Occasional early morning or evening availability required

• In office and at event support required

• Occasional travel may be required

• Fast-paced environment requiring ability to manage multiple concurrent

  projects

Beware of job scam fraudsters! Our recruiters use @notablehealth.com email addresses exclusively. We do not conduct interviews via text or instant message and we do not ask candidates to download software other than Zoom, to purchase equipment through us, or to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to be me from a different domain about a job offer, please report it as potential job fraud to law enforcement and contact us here.