Autism Parenting Magazine - Operations Specialist

Hey there! I’m Mark, and I want to personally introduce you to Autism Parenting Magazine.

We’re a fast-growing, high-energy publishing company with a big mission - to make a real difference in the lives of families affected by autism. Through our magazine, virtual summits, and educational courses, we provide the resources and support that truly matter.

We’re a remote-first team, spanning the UK, USA, Philippines, South Africa, and Eastern Europe, and we’re growing fast. 

We thrive in a fast-paced, high-performance environment where everyone works hard and stays focused on delivering results. 

We follow the Entrepreneurial Operating System (EOS) to stay aligned, accountable, and moving forward together.

If you’re looking for a place where innovation, impact, and growth come together, you’ll find it at APM!

Requirements

We’re looking for an Operations Specialist - someone highly organized, proactive, and great at keeping things running smoothly. 

In this role, you’ll play a crucial part in ensuring our editorial, marketing, and event operations stay on track.  You will take ownership of key workflows, proactively improving processes and ensuring tasks are executed on time. If you love structure, thrive on organization, and enjoy a variety of administrative tasks, this is for you!

As the Operations Specialist, you’ll be responsible for:

Editorial & Content Support

• Managing the editor’s mailbox: Organising and responding to emails, flagging key messages, and ensuring timely follow-ups.
• Handling copyediting and proofreading: Reviewing written content for accuracy, grammar, and consistency.
• Coordinating content-related tasks with the editorial team.

Sales & Marketing Project Support

• Managing the marketing board: Tracking tasks, ensuring deadlines are met, and keeping workflows updated.
• Supporting routine marketing tasks, including newsletter scheduling and campaign coordination.
• Assisting with advertising fulfilment, ensuring clients receive necessary materials and updates.
• Conduct research on potential advertisers using tools like Apollo and assist with advertiser inquiries.

Summit Hosting & Administration

• Supporting summit planning and execution: Managing speaker details, confirming schedules, and handling logistics.
• Assisting with summit recording coordination, ensuring all sessions are documented correctly.
• Tracking deliverables related to event sponsorships and advertising commitments.
• Host and record summit speaker presentations
• This aspect of the role requires communication skills, a structured and planned approach to ensure details are not missed to ensure smooth execution of hosting and coordinating speakers for summits. 

General Administrative Support

• Handling ad hoc admin tasks to support various departments. 
• Keeping records organised and ensuring workflows run smoothly.
• Proactively identifying areas for efficiency improvements.

⏰ Working hours: Monday-Friday, 9AM - 6PM UK time. Requiring some overlap or occasional flexibility with US time zones. Time is tracked via Hubstaff.

To excel in this role, you need to have: 

✅ Several years of proven experience in a fast-paced administrative, operations, or project support role.
✅ Strong written communication skills and excellent attention to detail.
✅ Experience managing email inboxes and handling customer or client inquiries.
✅ Familiarity with project management tools (e.g., Trello, Asana, ClickUp, or similar).
✅ Ability to manage and prioritize multiple tasks efficiently.

Brownie points for:

⭐ Experience with copyediting or proofreading.
⭐ Background in marketing support, including newsletters and content scheduling.
⭐ Event coordination experience, particularly for virtual events or summits.
⭐ Familiarity with CRM tools and email marketing platforms.
⭐ Knowledge of the publishing or media industry.
⭐ Experience handling calls with B2B customers.
⭐ Degree in business administration or a similar field.

You’re the right fit if you’re highly organized, detail-oriented, and thrive on keeping things in order. You take initiative, work well under pressure, and love improving processes. 

You’re also tech-savvy, a strong communicator, and can work autonomously while being a great team player.

Benefits

What’s in it for you?

💰 $1600 - $1800 per month*
🕘 Full time & fully remote
📈 Ongoing training and career development.
🏖️ Paid time off

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with Autism Parenting Magazine to help them find their new team member. 

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the Autism Parenting Magazine’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of our client, applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. 

We are committed to maintaining a respectful and professional environment for our jobseekers, our clients and the JobRack team. Any form of abuse or disrespect towards our team will result in immediate disqualification from this and all future opportunities through JobRack.

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq