Accounts Payable Manager

Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

The Accounts Payable (AP) Manager will supervise a staff of 2-3 AP Specialists and oversee all aspects of the accounts payable functions ensuring all payments are processed in a timely and accurate manner.  Additionally, managing and overseeing all accounts payable related activities to include invoice receipt and processing, payment processing/disbursements, vendor management, using a large ERP system and the annual processing of 1099’s. 

Education and Experience Required:    

• Education: Bachelor’s degree in accounting, Finance or related discipline preferred or 10+ years of related experience working in a non-profit or corporate environment.
• Experience managing a high volume fully cycle payables processing system with strong debits and credits background
• Strong interpersonal skills, takes the initiative to drive action, and can work under deadlines.
• Analytical and problem-solving skills, with the ability to develop and implement effective solutions.
• Excellent communication with the ability to build strong relationships with internal and external stakeholders.
• Task and goal oriented and capable of functioning in a corporate setting.
• Demonstrated understanding of accounting principles, including bank and ledger account reconciliations.
• Must understand the importance of compliance with internal and external policies and regulations, and the importance of good customer service.
• Excellent time management skills.

Computer Skills Required:

Must have experience with accounting software. (Business Central or other comparable ERP solution)

Excellent Microsoft Office skills are a must.

Responsibilities:

AP Manager is responsible for the following:

• Coordinating all tasks related to disbursements to vendors, subcontractors, members of governance, award recipients, and employee reimbursements.
• Lead the AP team in understanding per diem requests, ensuring accordance to company policy and associated approval workflow.
• Accountable for the resolution of any issues/escalations as it relates to accounts payable processing.
• Lead the AP team in research and correct discrepancies to ensure monthly vendor statements are reconciled.
• Oversee and review of the processing of daily payment batches timely and accurately.
• Oversee the upload of ACH/Wire and Check batches to the bank for final disbursement.
• Provide support to all BC users (check portal and invoice entry) while monitoring system performance and providing data through reporting.
• 1099 Preparation and Training (Annually)- ensuring vendors are accurately setup and flagged.
• Manage and oversee the Escheatment process.
• Assist with monthly and annual accruals to ensure proper coding.
• Ensure expense reimbursements are coded correctly according to company policy.
• Work closely with other members of the Finance team to support day-to-day business functions.
• Hiring, training, mentoring and evaluating the AP team.
• Provide leadership to the AP team while fostering a culture of accountability, collaboration and continuous improvement and innovation.
• Ensure all processes across the AP team are documented and maintained.
• Evaluate and strengthen the departments policies, procedures, and internal controls to prevent fraud, errors, and discrepancies.
• Prepares monthly ad hoc reports.
• Other Duties as Assigned
  • Assists as needed with audit/information requests, processing payables for all entities, and other ad hoc requests.

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.