JUNIOR EVENT PLANNER & ADMINISTRATIVE COORDINATOR

Description

Position Title: Junior Event Planner & Administrative Coordinator
Department: Meetings & Events
Reports to: VP, Head of Events
Job Type: Full-time, Exempt
Salary Range: $60,000 - $80,000 annually

Mission of Organization:

The Bank Policy Institute (BPI) is a nonpartisan public policy, research, and advocacy group, representing the nation’s leading banks. Our members include universal banks, regional banks, and the major foreign banks doing business in the United States. Collectively, they employ millions of Americans, make a majority of the nation’s small business loans, and serve as an engine for financial innovation and economic growth. Our staff includes economists, researchers, financial and policy analysts, government relations professionals, and attorneys, all focused on using data and analysis to shape sound policy. We distribute our research and analysis to U.S. and global regulators, members of Congress, academics, and media through academic-quality research papers, blog posts, white papers, comment letters, and Congressional testimony.

Position Summary:

We are seeking a highly organized, detail-oriented, and motivated individual to join our team as a Junior Event Planner & Administrative Coordinator. In this role, you will assist in planning and executing events while managing various administrative tasks. This position offers a unique opportunity to gain hands-on experience and develop essential skills in event planning. The ideal candidate will possess exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced environment. A positive attitude, excellent interpersonal skills, and a professional demeanor are key to success in this role.

Essential Functions and Responsibilities:

• Assist in researching venues, vendors and services to support event planning decisions.
• Assist with event logistics, including vendor management, venue arrangements, catering and transportation.
• Prepare and send invitations, track RSVPs and update guest lists.
• Print and organize event materials such as badges, name tents, and place cards.
• Support on-site event execution, including setup, registration, troubleshooting, and post-event breakdown.
• Shadow senior team members during event planning and execution to learn best practices.
• Take ownership of smaller events or tasks within larger projects, gradually building confidence and experience.
• Manage inventory of event supplies and materials.
• Maintain detailed timelines, track deadlines, and ensure all deliverables are completed on time.
• Keep event-related trackers organized and up-to-date for easy access and team use.
• Provide prompt and professional responses to event inquiries.

Knowledge, Skills, and Abilities:

• Strong organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
• Exceptional attention to detail, with a focus on delivering high-quality work.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work collaboratively in a team environment while independently managing responsibilities.
• Flexibility to occasionally work outside normal business hours for events.
• Enthusiasm for event planning, a proactive mindset, and a commitment to excellence.

Education:

• Bachelor’s Degree required

Physical Requirements:

• The ability to sit for extended periods of time and to utilize a telephone, computer, keyboard and copier/printer.
• Occasionally required to stand, walk, and reach with hands and arms.
• Occasionally required to lift and/or move up to 25 pounds.

BPI seeks to attract and retain top talent by offering a competitive compensation package that includes excellent health and dental insurance, generous retirement savings plans, tuition reimbursement, student loan repayment assistance and commuting assistance (either bike, Metro or parking).  This is a Washington, DC-based position, and the successful candidate generally will be expected to work in BPI’s DC office Monday-Thursday each week, with the option to work remotely 20 days per year.  All Fridays are work-from-home.

All applicants must be authorized to work lawfully in the United States for BPI.  BPI will not sponsor or take over sponsorship of employment visas.