Executive Assistant - Risk Management and Loss Control Consultancy

This is a remote position.

• Contract type: Independent Contractor
  
• Schedule: 20 hours per week (Monday to Friday)
  
• Client Timezone: Eastern Time
  

Client Overview

Join a thriving safety risk management and loss control consulting firm at the forefront of the construction and manufacturing industries. Our client is a dynamic company dedicated to ensuring regulatory compliance and implementing robust safety programs for a diverse portfolio of clients. With a strong focus on the construction sector and expanding presence in manufacturing and insurance, this organization offers a unique opportunity to contribute to critical safety initiatives while working in a fast-paced, growth-oriented environment.

Job Description

We’re seeking a detail-oriented and proactive Executive Assistant to support our client’s expanding operations. In this pivotal role, you’ll be the linchpin of the organization, managing crucial administrative tasks, facilitating smooth communication flows, and ensuring the efficient execution of various business processes. This position offers an exciting blend of traditional executive support and modern business operations management, providing you with a diverse set of responsibilities and ample room for professional growth. As the company continues to expand, there’s potential for this part-time role to evolve into a full-time position, making it an ideal opportunity for someone looking to grow with a dynamic organization.

Responsibilities

• Expertly manage executive calendars, coordinating complex schedules and arranging meetings with high-profile clients and partners
  
• Serve as the primary point of contact for incoming calls, handling inquiries with professionalism and efficiency
  
• Drive marketing initiatives by conducting targeted follow-ups and maintaining engagement with prospective clients
  
• Oversee the company’s social media presence, crafting and scheduling content that enhances brand visibility and engagement
  
• Utilize QuickBooks to monitor and manage consultant time submissions, ensuring accurate tracking and reporting
  
• Spearhead document control and management using Dropbox, maintaining a well-organized and easily accessible file system
  
• Coordinate with clients to ensure timely submission and approval of critical safety documents and programs
  
• Assist in the creation and management of comprehensive safety programs for construction companies, contributing to the core business offerings
  
• Prioritize and manage multiple tasks simultaneously, adapting to changing priorities with ease and efficiency
  

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role, preferably in a consulting or professional services environment
  
• Advanced proficiency in Microsoft Office suite, with a particular emphasis on Excel and PowerPoint for report preparation and presentation creation
  
• Demonstrated experience with Dropbox or similar cloud storage systems, showcasing your ability to manage digital assets effectively
  
• Working knowledge of QuickBooks or comparable time-tracking software, highlighting your capability to support financial processes
  
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities without compromising quality
  
• Outstanding written and verbal communication skills, with the ability to interact professionally with clients, executives, and team members
  
• Self-starter mentality with the ability to work independently and proactively in a remote setting
  
• Flexibility to adapt to a growing business environment and evolving job responsibilities
  
• Familiarity with social media management and basic marketing principles is a plus
  
• Ability to maintain confidentiality and handle sensitive information with discretion
  
• Availability to work part-time (20 hours per week) from 8 AM to 12 PM Eastern Time, Monday through Friday, with potential for future full-time expansion
  

Benefits

• Permanent Work from Home
  
• Immediate Hiring
  
• Steady Freelance Job