Executive Assistant | WFH | Dayshift | Starts at 45k

GoTeam is currently in search of an Executive Assistant to provide high-level administrative support. If you have exceptional organizational skills and thrive in managing dynamic schedules, handling communication, and providing operational assistance, then this role is for you. Join us in a fast-paced and collaborative environment, supporting our executive team in achieving their professional goals.

Key Duties:

Calendar and Schedule Management:

• Manage and coordinate the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Ensure meetings are prioritized, planned, and executed efficiently.

Communication and Correspondence:

• Act as the point of contact between the executive and internal/external stakeholders.
• Draft, review, and manage email communication, reports, and presentations.
• Meeting Coordination:
• Prepare agendas, take detailed minutes, and follow up on action items post-meetings.
• Organize and manage logistics for both on-site and virtual meetings.

Administrative Support:

• Handle sensitive information with discretion and maintain confidentiality.
• Manage files, records, and other administrative tasks to ensure organizational efficiency.

Travel Arrangements:

• Arrange and coordinate travel itineraries, accommodations, and expense reports.

Project and Task Management:

• Assist in monitoring and managing ongoing projects to ensure deadlines and deliverables are met.
• Conduct research and compile data as needed to support decision-making.

Operational Support:

• Handle office supplies and vendor communications as required.
• Support the executive in personal or non-business tasks as needed.

Skills and Experience:

• Education: Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Experience: Minimum of 3 years of experience in an Executive Assistant or similar administrative role.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana).
• Strong problem-solving and decision-making skills.
• Ability to handle sensitive and confidential information with discretion.

Your Benefits:

• Company-provided laptop and an extra monitor for enhanced productivity and convenience
• Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life
• Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner
• 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues
• Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
• P1,000,000 Life Insurance coverage for the Team Member
• Leave policy granting 10 days of annual leave, increasing to 15 days after one year
• Welcome gift on your first day
• Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards
• Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights
• Earn P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia

Your Family's Benefits

• 24/7 access to confidential counseling support for mental health for four family members through our Employee's Family Assistance Program (EFAP)
• Free Telemedicine for four family member
• Personal invites for your family members to our monthly virtual events, with opportunities to win prizes

About Us

Company Name: GOTEAM

Achievements:

Consistently raising the bar in employee engagement with an 85% score—leaving the global average of 23%, the US average of 33%, and even best practice organizations at 70% in the dust.

Certified as a Great Place to Work for four years running—because when you’re great, you just keep proving it.

Over 1,000 employees strong, with no plans to hit the brakes anytime soon.

Culture:

At GOTEAM, innovation isn’t just part of the job—it’s the job. We celebrate diversity, thrive on global perspectives, and create an environment where personal and professional growth isn’t a perk—it’s the norm. And that 85% employee engagement score? It’s proof that we’re not just ahead of the pack—we’re redefining the pack.

Mission:

Our mission is bold and simple: provide 100,000 people with free AI certification through the Vjal Institute, fueling the future of innovation.

Location: Headquartered in the Philippines, with ambitious plans to expand globally by 2025.

Our Story

In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.

In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., the U.K. and Singapore. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.

The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.

Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.

Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.

At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.

Learn more about Our Culture here: https://go.team/ph/our-culture/