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Senior Executive Administrative Assistant (WFH)

Remote:

Full Remote

Experience:

Senior (5-10 years)

Work from:

Philippines

Offer summary

Qualifications:

Proven experience in administrative support, Strong organizational and time management skills, Excellent communication and interpersonal abilities, Proactive self-starter with problem-solving skills.

Key responsabilities:

Manage calendars, meetings, and travel arrangements
Handle administrative tasks and document preparation
Provide support in research and report writing
Oversee projects and track their progress
Maintain client and stakeholder relationships
Manage outreach and maintain systems for lead tracking

Penbrothers SME http://www.penbrothers.com/

201 - 500 Employees

See more Penbrothers offers

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a leading Singapore-based performance-based digital marketing agency specializing in generating high-quality leads for service-based businesses. With a proven track record of success, they have helped clients achieve remarkable results by leveraging their expertise in marketing strategy, compelling copywriting, and advanced Facebook advertising techniques to empower businesses to scale and thrive.

About the Role

Our client is seeking a highly organized and experienced Executive Administrative Assistant to provide comprehensive administrative support to our dynamic and demanding executive team. The ideal candidate will be a proactive self-starter with excellent communication and interpersonal skills.

What you’ll do

Calendar Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring optimal time management and efficient scheduling.
Administrative Tasks: Handle a wide range of administrative tasks, including email management, document preparation, and expense reports.
Executive Support: Provide executive support, such as research, report writing, and presentation preparation.
Project Management: Manage and oversee projects, track progress, and ensure timely completion, coordinating with team members and stakeholders.
Client and Stakeholder Management: Manage client inquiries and stakeholder communications, responding to requests promptly and providing timely updates, maintaining strong relationships.
Communication: Effectively communicate with internal and external stakeholders, including clients, vendors, and team members, ensuring clear and concise messaging.
Confidentiality: Maintain confidentiality and exercise discretion in all matters, handling sensitive information with the utmost care.
Prospecting: Identify and research potential clients within our target market, focusing on service-based businesses that align with our client's profile and offerings.
Outreach Management: Conduct consistent outreach to prospects using approved scripts and guidelines, nurturing leads through regular follow-up communications.
System Maintenance: Maintain and optimise outreach systems, tools, and CRM platforms to ensure accurate lead tracking and effective follow-up strategies.
Appointment Setting: Schedule and organise appointments for management to conduct sales calls, presentations, and follow-up meetings.
Performance Tracking: Monitor outreach efforts, track key metrics, and report progress to the executive team, offering insights on potential improvements and strategies for better conversion rates.