Executive Assistant (WFH)

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a boutique strategy consulting firm specializing in rapidly delivering value to our clients. We engage with Private Equity firms and traditional corporate clients on projects similar to those undertaken by renowned firms such as A.T. Kearney, McKinsey, Bain, BCG, and Strategy&. Additionally, our Business Process Outsourcing (BPO) services are specifically tailored to mid-market clients, aiming to improve efficiency in back-office functions by leveraging labor cost arbitrage and time zone differences. Our BPO offers a range of services, including Finance & Accounting, CRM, Supply Chain, Data Analytic

What you’ll do

The Executive Assistant will support senior leadership and responsible in assisting with multiple tasks including, but not limited to, the following:

• Efficiently manage emails by reviewing, flagging, and responding to the emails daily

• Manage calendars to optimize time utilization, including scheduling meetings (e.g.: using Calendly), manage CRM

• Coordinate and organize meetings by preparing agendas, researching for the upcoming meetings, and taking meeting minutes

• Conduct initial research on various topics as needed, utilizing online resources (such as Google, AI tools like ChatGPT, and others) to efficiently gather and summarize relevant information

• Handle sensitive information with the utmost confidentiality and discretion

• Serve as a liaison between executives and other team members, fostering a collaborative and productive work environment

• Proficiently craft and refine documents in accordance with organizational standards

• Manage travel arrangements for executives, including booking flights, accommodation, and transportation

• Process and track travel expenses, ensuring accurate and timely reimbursements and compliance with company policies

• Plan and assist to execute company events, conferences, and team-building activities as needed Finance (Not mandatory but experience/familiarity with these tasks would be a plus):

• Handle financial tasks including sending monthly company credit card statements, preparing and sending collections / invoices to clients, reviewing invoices for accuracy and resolving discrepancies with vendors, and assisting with financial information for audits.