Administrative Clerk

Kaweah Health is a publicly owned, community healthcare organization that provides comprehensive health services to the greater Visalia area in central California. With more than 5,000 employees, Kaweah Health provides state-of-the-art medicine and high-quality preventive services in our acute care hospital, specialized health centers and clinics. Our eight-campus healthcare district has 613 beds and offers comprehensive health services across a broad continuum of care.   

It takes a special person to work for Kaweah Health. We serve a region where the needs are great, which makes the rewards even greater. Every day, we care for people facing unique challenges and in need of healing. Throughout it all, our focus is to make a difference, and we do — in the health of our patients, our loved ones, and our community.

Benefits Eligible

Work Shift

Department

QUALIFICATIONS

Education
Preferred: High school diploma


Experience
Required: One year experience in secretarial/office position performing clerical tasks and PC experience.


Department Specific Requirements
If assigned to Nursery Nook/Best Beginnings: requires Lactation certification within two years of hire/transfer.
 

JOB RESPONSIBILITIES

Essential

Performs standard clerical duties including: sorts mail, answers phones and returns calls, greets visitors, maintains files, makes copies, and mails correspondence. May also be responsible for taking meeting minutes and scheduling appointments for the department.

Able to operate all office equipment. Able to perform all file maintenance and data entry using department computer applications.

Maintains adequate level of office supplies, ordering additional supplies according to procedures. Reviews invoices for validity. Questionable invoices should be researched and brought to the attention of the supervisor.

May coordinate staff educational requests according to procedure. Maintains record for education budget.

Maintains department filing system and continually organizes information as needed or as requested by the supervisor.

Maintains reports and statistics as assigned.

Addendum (essential for specific dept)

PATIENT CARE DEPARTMENT ALSO RESPONSIBLE FOR:

May maintain system that ensures department has copies of current licenses. May perform reception duties including greeting patients, scheduling appointments and obtain necessary information as required. May maintain and file medical record, coordinate lab work, physician's reports, x-rays, etc. Distributes medical reports as assigned.

NURSERY NOOK/BEST BEGINNINGS ALSO RESPONSIBLE FOR:

Ensures that CPSP client records are complete, current and readily accessible. Develops and maintains system for prenatal education class scheduling and participant registration. Develops and maintains inventory for prenatal educational materials. Answers questions on-site and telephone inquires regarding breast feeding/lactation. Advises clients on basic consultation and refers to the Health Educator for further education. Refers clients to on-site MCH IBCLC or CLC for one-on-one assistance. Takes phone messages and assists with scheduling appointments for same.

OUTPATIENT HEALTH CLINIC ALSO RESPONSIBLE FOR:

Orders medical, capital, and small supplies, office supplies, and equipment for the clinics. Enters and tracks work orders and ISS tickets. Provides back up support to the Administrative Assistant. Handles day-to-day duties. Handles day-to- day operational issues with key leadership within service in absence of the manager. Requires discreet & confidential handling of situations. Always respects the nature of confidentiality.

HOME HEALTH ALSO RESPONSIBLE FOR:

May maintain and file medical records and lab results. Distributes medical reports as assigned. Performs data entry of new referrals and confirming insurance status. Prints and organizes plans of treatment prepared by clinicians. Performs other clerical duties as assigned.

Additional

Demonstrates the knowledge and skills necessary to provide care and services appropriate to the population served on the assigned unit or work area.

Performs other duties as assigned.

Pay Range

If you want to use your talents alongside people who face each day with courage and purpose, in an environment that empowers you to do your absolute best, this is where you belong.