Internship Coordinator

This is a hybrid role requiring occasional travel across the IL footprint of Advocate Health Care and offering work from home opportunity. Mon-Fri business hours with flexibility needed. NOTE: This is a grant funded position with an approximate duration of 2 years. The incumbent will be full-time benefits eligible.

Responsible for coordination and oversight of the Senator Durbin - Advocate Health Care Youth Pipeline Program  and the development of internship onboarding processes, evaluation, data collection/reporting and contribution to the conversion rate of interns to full-time hires.

Major Responsibilities:

• Coordinates the activities around the paid internship program, screens applicant resumes; conducts and coordinates interviews; assists in developing program guidelines and orientation schedules; coordinates and conducts training; and plans and attends organized events.
• Facilitates job placement of interns by working with operational leaders to determine department needs in positions with potential future employment; engages operational leaders throughout internship process and address questions and concerns.
• Assists in development and maintenance of the various programs materials, which includes communication templates, educational materials, forms and reports and alignment of interns w/ internal mentors.
• Maintains program timelines, including tracking deadlines for program components.  Reports program data and progress to key stakeholders.
• Carries out administrative responsibilities related to the internship program, including: inputting applicant information into talent management database; collecting and maintaining performance evaluations; tracking performance and areas of interest; conducting follow-ups after internship completion to provide support in identifying full-time employment opportunities and assisting in removing procedural barriers to hiring process; providing referrals to hiring managers to assist in job placement.
• Maintains comprehensive databases and files related to the internship program and tracks success of programs.
• Assists with development, administration and promotion of specific projects (e.g., create survey to assess interns’ program experience and report responses).

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• Bachelor's Degree (or equivalent knowledge) in Human Resources or related field.

Experience Required:

• Typically requires 2 years of experience in recruiting and an understanding of all stages of the employee life cycle.

Knowledge, Skills & Abilities Required:

• High energy and mature with strong public speaking and presentation skills.
• Experience managing multiple projects simultaneously and reprioritizing as required.
• Strong skills with MS Office Suite (Outlook, Work, PowerPoint, Excel).
• Ability to interact with and build credibility among internal and external stakeholders.
• Problem-solving skills with ability to see projects from start to finish.
• Excellent communication (oral and written) and interpersonal skills, consistently demonstrating a high degree of professionalism.
• Detail-oriented and excellent organizational skills.

Physical Requirements and Working Conditions:

• Position may require travel which may result in exposure to road and weather hazards.
• Exposed to normal office environment.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.