Executive Administrative Assistant

We are seeking a highly organized and proactive Executive Assistant with a deep understanding of Sales and Marketing Operations. The ideal candidate will be responsible for managing the VP's day-to-day tasks, keeping the inbox at zero daily, and supporting proposal development, customer communication, and HubSpot operations. This is a role for someone who thrives in fast-paced environments and has a knack for creating order out of chaos while maintaining professionalism.

Key Responsibilities:

• Inbox Management: Proactively manage the VP's inbox, ensuring it is maintained at zero daily.
• Communication: Create professional emails, support proposal development, and occasionally speak and call customers when needed.
• HubSpot Expertise: Use HubSpot Sales Hub and Marketing Hub to:
• Create and manage sequences.
• Build workflows.
• Analyze and organize contact data.
• Google Suite: Use tools like Google Docs, Sheets, and Slides for documentation and presentation purposes.
• Canva Design: Create visually appealing and professional designs for presentations, proposals, and marketing materials.
• Sales and Marketing Knowledge: Understand and use key terms like CTA, keywords, and conversion metrics in daily tasks.
• Speed and Accuracy: Type a minimum of 79 words per minute with high accuracy.
• Internet Speed: Maintain a reliable internet connection with a minimum speed of 50 Mbps to ensure uninterrupted workflow.

Requirements

• Proven experience as an Executive Assistant, ideally in a Sales or Marketing Ops environment.
• Proficiency with HubSpot Sales Hub and Marketing Hub.
• Strong design skills in Canva.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and work independently.
• Experience with Google Suite (Docs, Sheets, Slides).
• High attention to detail and organizational skills.
• Proactive problem-solving skills with the ability to anticipate needs.
• Comfortable speaking directly with customers and addressing inquiries.

Benefits

• Enjoy the freedom to work remotely
• Be part of a supportive and entrepreneurial community that values autonomy and collaboration.