Executive Assistant to the CEO

The Role

Are you someone who wants to be the right-hand to a CEO? Do you enjoy seeing problems that others don’t and being able to anticipate their needs before they even know what they need? If that’s you, then don’t pass go! Apply now! We are looking for an Executive Assistant for Turquoise Health’s CEO. This role requires high-level coordination, confidentiality, attention to detail, and the ability to multitask in a fast-paced environment. The role of the Executive Assistant is to act as a liaison between Turquoise’s senior leadership team, cross-functional teams, and external partners, ensuring seamless operations and optimal time management. This role is primarily remote, however the candidate needs to be local to San Diego.

In this role, you will act as a gatekeeper, organizer, and problem-solver, managing schedules, communications, and critical projects. This role requires exceptional organizational skills, confidentiality, and the ability to work independently in a remote environment.

We strongly encourage BIPOC, people with disabilities, and LGBTQIA+ folks to apply for any open roles of interest. Building a truly diverse team is a challenge that we do not shy away from. Healthcare affects all people differently, but it significantly affects those in underserved communities. With a robust, diverse team, we are stronger and better equipped to change the future of healthcare for all.

Responsibilities

As Executive Assistant to the CEO, you'll…

Most of the time:

• Schedule and manage appointments, meetings, and events across multiple time zones
• Proactively address scheduling conflicts and ensure the executive is well-prepared for engagements
• Handle and prioritize emails, phone calls, and other correspondence
• Draft, proofread, and send communications on behalf of the executive
• Arrange domestic and international travel, including flights, accommodations, and transportation including detailed itineraries
• Prepare detailed itineraries and address any last-minute changes
• Assist with planning and coordinating projects, ensuring deadlines are met
• Organize and maintain digital files and records
• Organize virtual meetings, including preparing agendas, taking minutes, and distributing post-meeting action items
• Act as a liaison between the executive and internal/external stakeholders across all levels and functions
• Build strong relationships with key contacts to facilitate communication and collaboration
• Perform research and provide summaries or recommendations

Some of the time:

• Create reports, presentations, and spreadsheets as well as ad hoc projects
• Assistance with event planning for company off-site events 
• Overseeing and managing personal tasks for the CEO

Requirements

What you bring to the Executive Assistant role:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong proficiency with productivity tools (e.g., Google Workspace, project management tools like Jira or Asana)
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Self-motivated and proactive with the ability to work independently
• Tech-savvy and adaptable to new tools and technologies
• Experience managing global time zones and working in a remote setting is a plus
• Familiarity with communication tools (e.g., Slack, Zoom,)
• Problem-solving mindset and ability to thrive in a fast-paced environment
• Communication and collaboration skills across seniority levels and functions

Salary

The salary range for this full-time position is $75,000-95,000. Our salary ranges are determined by role and level and reflect the minimum and maximum salary across all US locations (please note: salaries are location agnostic). Within the range, individual pay is determined by factors including job-related skills, experience, and relevant education or training. We will talk about compensation in our first conversation and be transparent throughout the process about which level we think is the best match for you in our organization. Please note that the salary range does not reflect total compensation, which includes base salary, benefits, and company stock options.

Benefits

• Competitive pay with equity options
• Stellar health care plan options (Medical, Dental & Vision), with FSA, DCFSA, & HSA options
• Company-sponsored disability & life insurance
• Unlimited PTO
• 401(k) + 4% Matching
• Fully remote work + flexible working hours
• $750 work-from-home setup budget 
• Paid quarterly in-person co-working weeks
• Quarterly $150 co-hanging stipend to meet up with coworkers
• Monthly $100 health and wellness benefit
• Generous paid family leave
• Annual $1,200 learning & development stipend