Leasing Administration Coordinator

Dealership:

Lithia & Driveway | Real Estate - Lease Administration Coordinator

The Lease Administration Coordinator supports the Real Estate department by focusing on lease administration of properties related to Dealership and Support Service facilities. The Asset Management Leasing Assistant ensures that interactions with landlords and tenants are handled timely and professionally and that important details are handled with care.

Location: Onsite

Compensation: $30,000-$63,000

We offer a competitive starting wage that is based on a variety of factors, including the specific role, experience, qualifications, skill set, and education. 

Responsibilities

• Administer new lease set up, including recording of property contacts and documents related to external leases and ensures their proper input and coordination into property management software.
• Ensures timeliness in imputing lease information and backup into property management software to ensure proper payments with accounting.  It may require coordination to prepare Notice to Accounting for special payments.
• Notify cross-functional departments such as Risk, Utilities, Vendor Admin, and Treasury regarding new and terminating leases
• Invoice Accounts Receivable tenants on monthly, quarterly, or annual basis as required to ensure payments are processed completely, accurately, and timely
• Coordinate with Property Management Vendors to support successful information flow regarding tenants and landlords
• Facilitate requests for payment through established approval process
• Support the Legal department on requests related to Lease documentation
• Support information gathering through CPI / TMI reconciliation process with landlords and tenants
• Assist Asset Management Sr. Analyst with contacting Landlords & Tenants directly as needed on behalf of the department
• Draft correspondence for official communication with Landlords & Tenants
• Provide accurate information to cross-functional departments regarding leased properties
• Maintain lease documentation within appropriate databases including the Electronic Archive and Tango

Skills and Qualifications

• Bachelor’s degree in Business, Accounting, Real Estate, or related field.
• 2+ years of Real Estate A/R Management and / or Accounting
• Proficiency with property management software such as Tango and Microsoft Office suite
• Strong attention to detail
• Excellent communication
• Notary preferred

We offer best in class industry benefits:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

High School graduate or equivalent, 18 years or older required. Acceptable driving record and a valid driver's license in your state of residence necessary for select roles. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.