Senior Executive Assistant

Career Category

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. The Senior Executive Assistant supports the Vice President & Executive Directors of the Combination Product Quality (CPQ) organization and will be responsible for performing numerous administrative duties. The Senior Executive Assistant works closely with the CPQ Leadership Team to support administrative needs, assist in project management communications, and ensure appropriate efficiencies and processes are in place to streamline and execute work. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

• Proactively manage executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring the VP and leadership team are appropriately represented at all forums

• Manages and coordinates VP and leadership team logistics (flights, transportation, location)

• Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and directing incoming meeting invitations, calls, and correspondence

• Plan and organize work to ensure the executive has appropriate time to perform duties and to be present on time and prepared for commitments

• Prepare the VP with pre-read and briefing documents in advance of daily meetings

• Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings applying the latest technologies

• Conserve executive’s time by acting as a delegate within some of Amgen’s systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences

• Review, prioritize and flag high priority communications (emails and documentation)

• Oversee VP’s Leadership Team meeting agendas; gather appropriate documents (i.e. pre-reads, presentations, etc.), issue agenda and pre-reads to Meeting participants

• Coordinate extensive domestic and international travel arrangements amidst dynamic business requirements

• Preparation and processing of expense reports ensuring compliance with company policies

• Maintaining up‐to‐date distribution lists

• Organize and coordinate logistics for group meetings, including arranging venues, equipment, and catering

• Setting up of interviews, as needed

• Proficiency in all current Amgen technologies and platforms

• Develop and maintain a system for organizing and prioritizing incoming calls and mail

• Assist with the preparation, editing, and formatting documents, reports, announcements, and presentations

• Manage multiple priorities in a continually changing environment

• Maintain an unyielding level of confidentiality and integrity with all information that flows through the role

• Continuously improve the administrative services including proposed process improvement

• Additional responsibilities as assigned

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is an individual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Bachelor’s degree and direct experience supporting a senior executive for a large corporation

• 5+ years of Administrative Assistant experience

• Amgen experience

• Absolute discretion and confidentiality, as well as good judgment, creativity, flexibility and initiative in resolving issues

• Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment)

• Ability to work in a fast-paced, deadline-driven environment

• Experience working in the biopharma industry

• Ability to prioritize projects of greater urgency and importance

• Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills

• Must be a Team Player and a Role Model

• Excellent written, verbal, and presentation skills in communicating key business and clinical information

• Excellent time management and project management skills

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

• Stock-based long-term incentives

• Award-winning time-off plans

• Flexible work models, including remote and hybrid work arrangements, where possible

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range