Administrative Operations Assistant

Administrative Operations Assistant (Accounting)

CitizenGO is a dynamic organization committed to defending life, family, and freedom. With major victories worldwide, our Operations team plays a vital role in driving our mission forward. Joining CitizenGO means being part of a passionate, global team working to create a better world!

The Administrative Operations Assistant is a critical member of the Operations Department, supporting CitizenGO’s global activities. This role is integral to ensuring smooth accounting processes, budget monitoring, and financial reporting while also assisting in administrative and organizational tasks across teams. You will report directly to the Director of Operations and collaborate closely with Operations Officers, Executive Assistants, and an external team of financial controllers.

Top 10 reasons to work for CitizenGO:

Join the CitizenGO team and be a part of a vibrant, mission-driven community that's making a tangible difference in the world. Here are the top 10 reasons why working with us is a unique and rewarding experience: 

1. Make an Impact: You will engage in meaningful work defending life, family, and freedom, and see the direct impact of your efforts in changing the world.
2. We’re Winning: You will join a successful team! Our campaigning works, and we’re changing politics and policies across the world. Check out some of our recent victories here. 
3. Bold Tactics: We employ innovative and effective strategies, from launching petitions to rallying on the streets, to win campaigns.
4. Independent Strategy: Our actions are driven by our members, not large funders, ensuring we prioritize what’s best for the world.
5. Thriving Under Pressure: We excel in challenging environments, fearlessly facing off against powerful adversaries without backing down.
6. Inspirational Teammates: You will work alongside helpful, kind, motivated, and talented individuals dedicated to our common goals.
7. Remote Flexibility: You will enjoy the freedom to work from anywhere, eliminating commutes and allowing you the flexibility to travel and live on your terms.
8. Flexible Hours: You will benefit from adaptable work hours, ensuring you can be there for others and manage your day as you see fit.
9. Connected Community: Though fully remote, our team fosters a close-knit environment that feels anything but distant.
10. Focus on Results: We value efficiency and outcomes over long hours, promoting a balanced life and preventing burnout.

See our culture page for more!

Responsibilities

• Working with the accountant to assist in carrying out the organization's accounting processes.
• Helping the accountant perform account analysis and maintain account reconciliations, including bank statements and general ledger accounts.
• Reviewing credit card reports and expense reports.
• Monitoring budgets, financial reporting, expense tracking, and invoice approval.
• Preparing and submitting weekly and monthly reports.
• Assisting in administrative and organizational functions.
• Supporting other departments in finance, accounting, and administration tasks.
  
  

Requirements

• Reside in Madrid or within close proximity.
• Demonstrable experience in administrative tasks.
• Knowledge of accounting and billing will be valued.
• Excellent organizational skills.
• Good computer skills in general.
• Passion and commitment to defending life, family, and freedom.
• Strong teamwork skills, comfortable in a highly collaborative team culture and a hierarchical team structure.
• Strong project and staff management skills.
• Team player who can jump in and support the team on a variety of topics and tasks.
• Fluency in English and Spanish is a requirement. Duolingo English Test is required for all non-native with a minimum score of 100 (B2 equivalent).

Benefits 

• Vacation & Holidays: You will enjoy 24 vacation days per year and observe local public holidays. We also offer various types of leave, such as parental, sick medical, and bereavement leave.
• Attractive Benefits: You will embrace the freedom of working remotely with CitizenGO, featuring flexible hours and a consistent 40-hour work week. Benefit from our tuition reimbursement program (up to €500 per year), language courses (USD120 per month on iTalki), and an annual Christmas gift. You will receive one free book per month (up to €30).
• Practical Assistance for Your Success:  We equip you with essential tools for excellence, including Chromebooks, mobile phone lines, and smartphones for select positions. We will enhance your work comfort with our home office setup allowance (up to €500 every two years) and coworking memberships (up to €200 per month).
• Innovative Technology: CitizenGO grants access to Copy.ai, an AI-powered copywriting platform, and Grammarly, designed to enhance the quality of your writing.
• Engaging Meetups: You will Connect and collaborate with your colleagues during our annual retreats, evaluation meetings, mini-retreats, conferences, and summits.
  

For information about our privacy practices in the recruitment process, please visit our Recruitment Privacy Policy page.

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