Job description

About Us

Oliv.AI is a SalesTech global startup headquartered in San Francisco, debuting the world's first team of AI Agents for Opportunity Management. With our recent $5.2M Seed funding, we're redefining how revenue teams across industries sell and engage customers. Oliv's AI-driven agents streamline the opportunity pipeline, allowing sales professionals to focus on high-impact tasks while our agents handle the time-consuming processes. By leveraging insights from real-time data and interactions, Oliv enables your team to engage effectively, prioritize key actions, and drive opportunities to close faster and more efficiently. Trusted by innovative companies like Shopify, Turing, Affirm, and Chargebee, Oliv is leading the future of opportunity management through the power of AI. Join us in transforming the way sales teams achieve results with agility and precision.

About The Role:

We are looking for an experienced Executive Assistant who will support our C-Suite executives. This person will serve as a true right hand, will be proactive and have strong attention to detail. This person will be responsible for managing schedules, booking travel, assisting with phone calls, ordering lunches, will work with high profile clients and provide general support. The ideal candidate should be tech-savvy, possess excellent communication skills, demonstrate a logical mindset, and have a strong ability to learn quickly. If you’re passionate about collaborative and relationship-driven work with an entrepreneurial spirit, we’d love to talk to you!

What You’ll Do:

Manage CEO's calendar efficiently, scheduling appointments, meetings, and events.
Coordinate and organize meetings, including preparing agendas and arranging necessary materials.
Serve as the primary point of contact for internal and external stakeholders, screening and directing communications as necessary.
Assist with administrative tasks such as drafting emails, preparing presentations, and maintaining files and records.
Conduct research and gather information to support various projects and initiatives.
Maintain confidentiality and discretion when handling sensitive information.
Adapt to changing priorities and deadlines while maintaining a high level of professionalism and accuracy.

What We Need:

Bachelor’s degree preferred
5-7 years of experience in a Personal Assistant/Executive Assistant role
Experience supporting an executive level role in a fast-growing company
Startup experience preferred
Proven ability to work well independently, intuitive and the ability to anticipate needs is essential
Strong written and oral communication skills and confident in a client-facing role

What We Offer:

Pay band from $23,000 - $28,000 USD
Unlimited paid time off, sick leave, and a flexible remote WFH workplace #LI-remote
All the tools you need to succeed including a Macbook
Flexible work hours because we want you to work your best way
We help our team build their career and unleash their potential - we foster top talent and build distinct tailored growth plans which elevate both skills and income

We want to make sure everyone has an equal chance to participate and make a difference. Oliv.AI is an equal opportunity employer and prioritizes building a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants of any type and do not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. Oliv’s policy is to comply with all applicable laws related to nondiscrimination and equal opportunity and will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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