HR Coordinator

Recruitment & Onboarding:

• Collaborate and partner with hiring managers to drive the end-to-end recruitment process.

• Recruitment Management: Create and manage job postings across various platforms, source and screen candidates using applicant tracking systems (ATS), and coordinate interviews between candidates and hiring managers.

• Candidate Communication: Serve as the primary point of contact for candidates throughout the recruitment process, providing timely updates and ensuring a positive candidate experience.

• Onboarding: Enhance and execute a comprehensive onboarding program for new hires. This includes preparing offer letters, conducting orientation, and completing and filing all onboarding documents. 

Employee Lifecycle Management and Support:

• HR Queries: Act as the first point of contact for all HR-related queries from employees, providing prompt and accurate information.

• HR Administration: Manage and maintain all HR data, including employee records, invoicing, and other HR documentation, ensuring accuracy, compliance, confidentiality, and timely updates across all systems. 

• Support the Head of HR in managing employee transitions, including promotions, transfers, and terminations. Ensure all necessary documentation is completed.

• Offboarding: Manage the offboarding process, including exit interviews, return of company assets, and processing final payroll.

• Assist with monthly payroll support and preparation by providing relevant data (e.g., new hires, terminations, status changes).

• HRIS Management: Manage and update the HRIS system, ensuring data integrity and the efficient flow of information.

• Office Management: Ownership of the day-to-day office operations.

Training, Development & Engagement:

• Training Coordination: Assist in the development and implementation of training programs.

• Support the Head of HR in identifying and addressing employee development needs, and coordinating relevant training and development opportunities.

• Engagement Initiatives: Assist in the planning and executing of employee engagement initiatives, including surveys, team-building activities, and recognition programs.

• Culture Building: Support initiatives aimed at fostering a positive workplace culture aligned with company values. Act as an ambassador for our company culture, promoting engagement and inclusivity.

Employee Relations and Compliance:

• Act as a point of contact for employee queries and concerns, escalating issues to the Head of HR as necessary. Provide support in resolving employee relations issues.

• Policy Implementation: Assist in the development, implementation, and communication of HR policies and procedures. Ensure that all policies are up-to-date and comply with local labour laws. 

• Documentation & Reporting: Assist in maintaining accurate HR documentation and preparing reports as required.

• Bachelor’s degree in Human Resources, Business, a related field, or equivalent experience.

• CIPD accreditation is preferred.

• 1-2 years of experience in a similar HR role, ideally within a fast-paced environment.

• Experience with recruitment is essential. 

• Strong technical skills with experience using Google Suite.

• Knowledge of Irish labour laws and regulations. Knowledge of UK/US legislation is a bonus.

• Strong understanding of HR processes and best practices.

• Proficiency in HRIS systems, applicant tracking systems (ATS), and other HR software. Experience with Personio is preferred.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Demonstrated ability to build relationships and work effectively with employees at all levels.

• Ability to work independently, prioritise tasks and manage time effectively in a fast-paced environment.

• Passion for HR and a strong desire to grow and develop in the field.