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Executive Assistant (Contract) – Foundation Capital, Palo Alto, CA (Remote)

Remote: 
Full Remote
Contract: 
Fixed term
Salary: 
29 - 38K yearly
Work from: 
California (USA), United States

Offer summary

Qualifications:

Experience in scheduling and travel planning, Proficient in Microsoft Outlook 365, High attention to detail, Organizational skills.

Key responsabilities:

  • Manage executive’s calendar
  • Arrange domestic and international travel
  • Submit accurate expense reports
Foundation Capital logo
Foundation Capital Private Equity & Venture Capital SME http://www.foundationcapital.com
11 - 50 Employees
About Foundation Capital
Foundation Capital was founded in 1995. As an early-stage venture capital firm, our fintech, enterprise, and consumer investments have reinvented industries and defined new markets. For over a quarter of a century—through boom and bust, prosperity or calamity—Foundation Capital has endured, evolved, and thrived, with over $3B assets under management, 34 IPOs and ICOs, and 80+ acquisitions to our name. Building companies is in our bones. We back individuals who want to nudge the world ahead in some way, using a transformative business as their fulcrum. Great companies, like Apple or Amazon or Netflix, aren’t formed from code and corporate charters. They’re built on a foundation of dreams and desires; raised up through struggle and sacrifice. For such companies to succeed, the people who start and lead them have to want success badly. It has to come from the deepest part of them—a hunger to create something consequential, something lasting; a need to prove themselves, whether out of a sense of mission, or a yearning for significance, or a heart full for disobedience. We look for people who believe—even if they would never speak it out loud—that the purpose of life is to be briefly extraordinary.We think that since the beginning of invention, humanity has advanced because the remarkable have pushed us forward. Because select women and men of their times have dared to think different, to build it better, to do what’s never been done. Across the ages, we’ve had many names for these people. Today, at Foundation Capital: we call them founders.
See more Foundation Capital offers

Job description

Foundation Capital, a well-established Venture Capital firm based in Palo Alto, California, is seeking a Virtual Executive Assistant for a contract role. We’re looking for someone to help with calendar management, travel arrangements, and expense reporting for a busy executive and one very light associate who will mirror a lot of the same calendaring. If you enjoy organizing schedules and coordinating travel, this could be a great opportunity for you. 

What You’ll Do:

  • Scheduling: Help manage a busy executive’s calendar, ensuring meetings are scheduled, and any changes are handled quickly.

  • Travel Planning: Arrange travel both in the U.S. and internationally. This includes booking flights, hotels, and transportation.

  • Expense Reporting: Assist with submitting expense reports and making sure everything is accurate and timely.

What We’re Looking For:

  • Some experience in heavy scheduling, US and international travel planning, and expense reporting.

  • Comfort working with Microsoft Outlook 365 for email and calendar management.

  • A strong attention to detail and the ability to stay organized.

  • Availability to work within the Pacific Time Zone, with a flexible 24/7 mindset. Regular hours are Monday to Friday, 9 am – 5 pm PT, but we require all admins to be responsive for urgent situations outside of these hours.

  • Good communication skills and a positive, can-do attitude!

This is a flexible contract role, with the potential for 40-50 hours per week and the opportunity to grow into a long-term position. If you’re excited about supporting a dynamic team and growing in your role, we’d love to hear from you!


Required profile

Experience

Industry :
Private Equity & Venture Capital
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Expense ReportsCalendar ManagementFlight Planning

Other Skills

  • Microsoft Outlook
  • Detail Oriented
  • Communication
Are you interested?

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