Reconciliation Support Specialist II (LATAM)

CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.

We’re a community of 1,400 meetings and event experts spanning 68 countries and we are continuing to grow. We are always on the lookout for talented people to join us on our journey and help us to exceed both our own expectations, and those of our clients.

Position Overview

CWT Meetings & Events is seeking a Reconciliation Support Specialist II As the Reconciliation Specialist, you will be embedded in the clients finance process. This role will support the team in ensuring proper checks and balances are in place and that finance processes are being followed. Responsible for work done in back office systems, creating, and distributing invoices, dealing with supplier payments, adding vendors into systems, as well as assisting and supporting Meeting Planners in budget management, billing & reconciliation

Position Description

• The focal point for Operational doubts for payment or adjustments on the reconciliation process
• Analysis and follow-up with team of divergences on the process
• Unbilled values analysis – Highest Values
• Open invoices in Account Payable
• Discrepancies of Revenue Provisions report (low value)
• Revenue and cash exposure reports
• Weekly Update of reports:
• Control of sending invoices (internal ADM team)
• Reconciliation (consolidated report to Ops and Commercial teams with all divergences /pending decisions or actions of them)
• Commission’s Report (issued and previous values)
• Freezing/Pending
• Better understanding and start the billing process of the new clients with a different policy and finance policies
• Monitoring, review and preparing the document for payment of Commissions colletions
• Review and update tools (MB, Backoffice and client tools)
• Monitoring and validation of cash flow prior to supplier payments be submitted or credit cards being used for payment
• Preparation and sending invoices and respective supporting documents to the clients
• Review, reconciliation, and submission process of supplier invoices for payment processing
• Point of escalation for any questions or issues regarding supplier payment or adjustments required within the reconciliation process
• Analysis and follow-up with team on any discrepancies found within the reconciliation process
• Review and prioritize open projects to ensure highest priorities are actioned in a timely manner
• Answer to questions of external and internal clients (M&E Commercial/Ops and CWT Finance Team)
• Monitoring of deposit schedules required within client agreements
• Support new client and vendor set up as required within CWT accounting policies
• Managing and updating data in Meetingbox
• Ensures completion of payment and/or billing processes
• Final reconciliation of data between front and back-office systems
• Final closing of individual projects (meetings)
  
  

Qualifications

Position Requirements

• Strong financial acumen including reviews, audits, and reconciliation
• Knowledge of accounting
• Ability to build and maintain strong business relationships with internal & external stakeholders
• Strong presentation and communication skills (written and oral)
• Ability to assist/support/educate colleagues with finance and process questions
• Exceptional organizational skills, detail oriented
• Highly developed project management skills
• Capable of analyzing statistics and reports
• Ability to delegate; strong time management skills
• Strong written and verbal communication and presentation skills with the ability to provide relevant information to various levels of the business
• Proficient attention to detail and with a customer service-oriented attitude and demeanor
• Able to work properly and effectively with large workloads
• College diploma or degree
• Minimum 3-5 years of current relative financial controls experience
• Advanced computer literacy, including proficiency with Microsoft Office, Google Workplace, with a strong focus on MS Excel or similar database management
  
  

Languages

• Regional language requirements:
• Fluent in Spanish and English
  
  

CWT is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

CWT is fully committed to the health and wellbeing of its employees. CWT can only offer employment to those applicants in the United States that are fully vaccinated as of January 4th, 2022.

As part of the application and / or offer process, you will be asked to provide evidence of your vaccination or exemption status and this evidence will be retained in your personnel records.