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Manager or Senior Manager, Document Control

extra holidays

Remote:

Full Remote

Contract:

Full time

Experience:

Senior (5-10 years)

Work from:

United States

Offer summary

Qualifications:

5+ years of experience in document control, Proven project management skills, Strong proficiency in Microsoft Office Suite, Experience with IT implementation in document controls is a plus.

Key responsabilities:

Develop and implement document management policies
Provide training on document archival and retrieval

Key Capture Energy SME https://keycaptureenergy.com/

11 - 50 Employees

See more Key Capture Energy offers

Job description

Job Title: Manager or Senior Manager, Document Control	Department: Legal & Regulatory
Reports to: General Counsel & EVP, Regulatory	Effective Date: November 2024
Location: Albany, NY \| Houston, TX \| Remote	Travel: 10%

POSITION PURPOSE:
This is a permanent, exempt position that reports to the General Counsel & EVP, Regulatory. This individual is responsible for development and implementation of document management and business hygiene across the Company. Must be able to work dynamically and independently to support all elements of document control, from policy development to document management, access, and organization.

KEY RESPONSIBILITIES:

Own and update KCE corporate policies related to final corporate documentation for projects, including taxonomy for document categorization and naming conventions
Provide training and support for KCE employees for all manner of document control, including document archival, retrieval and best practices for standardization
Work closely with IT regarding all data security & governance controls
Lead workflow automation and controls within SharePoint architecture
Run routine and ad hoc audits on both corporate and project documentation
Implement access controls related to sensitive corporate documentation (i.e. technical documents, trade secrets, IP information, etc.)
Interface with Legal and Compliance teams regarding physical and digital documentation storage and disposal in accordance with retention policies and requirements
Develop and lead culture of compliance for KCE document controls policies and procedures
Work closely with all phase-oriented business units and subject matter experts to ensure final project documentation is archived (saved?) appropriately and correctly
Responsible for change management regarding document controls and SharePoint documentation updates across all Business Units
Explore and lead technical improvements associated with document controls including metadata management and development of standardized templates for data imports
Support Finance with documentation management for all external-facing processes, including but not limited to acquisition, divestiture, and financings
Report to Leadership Team and other company management regarding all manner Project Controls-related matters including necessary investments, and policy changes
All other duties as required

WORK EXPERIENCE & REQUIREMENTS:

5+ years of experience in document control and management
Proven ability to solve problems and identify practical solutions.
Demonstrated experience in project management and working on project teams.
Ability to manage multiple projects simultaneously through to completion.
Ability to identify and assess business opportunities and threats.
Excellent communication skills.
Motivated initiative-taker with strong organizational and time-management skills.
Proven experience delivering time-pressured projects on-time and on-quality.
Proficient in Microsoft Office Suite (including Word, Excel, PowerPoint).
Experience implementing information technology and/or artificial intelligence in document controls systems a plus.
Ability to work in a small team.