Who is Gen II?
Gen II is a leading fund administration provider focused entirely on serving private capital asset managers and investors with a best-in-class combination of people, process, and technology. Gen II has more than $1 trillion in private fund capital assets under administration and recently acquired Crestbridge to expand operations in the UK and Europe.
With 13 offices and more than 1,700 employees in the U.S., Canada, the UK, and Europe, we’re looking for do-ers, problem-solvers, and entrepreneurs like you who want to make an impact in our industry, grow with us, and create a community where everyone thrives.
Careers mean more at Gen II – more opportunity, more innovation, and more ideas! You’ll have the opportunity to grow in ways that are meaningful to you and work alongside some of the best people in their field. You’ll also receive training which will advance your skill set, both technically and personally allowing you to achieve your career aspirations with us. Be part of our community that recognizes achievements, promotes from within, and receive meaningful benefits which focus on your physical, mental and financial well-being.
www.gen2fund.com
What’s the role?
To join our Corporate Secretarial Services team to ensure the provision of a professional and first-class service to team clients.
What you’ll be doing
Your role may include, but will not be limited to, the following tasks which we call ‘Defined Business Activities’. The list of defined business activities is not exhaustive and may be amended from time to time:
Specific Responsibilities:
- Understand scope of Corporate Secretarial services for clients. Agree scope of services and expectations for deliverables with Client Service team for each client, to include consideration of billing arrangements (core or additional)
- Review and Approve Deliverables from Junior Corporate Secretarial Staff: Take primary responsibility for reviewing and approving the deliverables prepared by team members, ensuring the accuracy, quality, and compliance of all documents. Ensure team members adhere to all relevant policies and procedures and scope of services as agreed with client service team.
- Oversee and Draft Documentation: Take full responsibility for drafting and overseeing the creation of Board or Committee or Shareholder meeting minutes and resolutions. Circulate drafts for approval by client service team and/or client and/or adviser, ensuring feedback from review is considered and if appropriate incorporated into drafts and future work.
- Client Portfolio Responsibility: take responsibility for corporate secretarial services to allocated client portfolio, ensuring full compliance with statutory frameworks. Ensure efficient feedback loop with team manager and client relationship manager on client portfolio. Provide information and input on client profiles and file reviews in collaboration with the client service team.
- Convene and attend client board or shareholder meetings: Lead the organisation of board and general meetings for clients within your portfolio, preparing minutes and convening notices, and ensuring seamless governance processes. Ensure preparation and maintenance of governance calendars for clients within your portfolio.
- Completion of Document Execution and Deadlines: Take ownership of coordinating the signatures of transaction documents, ensuring all filings and documentation are processed within the prescribed deadlines. Adherence to authorisation levels and compliance standards across multiple entities.
- Ensure maintenance of statutory books and records. Working with the relevant data control teams, ensure that statutory books and records are accurately maintained, and updates are completed in a timely manner.
- Ensure Compliance with Statutory filing Requirements: Ensure timely and accurate filings with Registrar of Companies and any listing authority filings (as applicable) for clients within your portfolio.
- Ensure completion registrations and renewals. Complete initial registrations and renewals in line with relevant regulation such as the Register of Overseas Entities, Legal Entity Identifier (LEI), trust registrations. ensuring relevant Policies and Procedures are followed at all times.
- Ensure accurate time recording. Take responsibility for accurate time recording on your clients, and knowledge of contracted services. Feedback to team manager and client service manager any additional services requested and record time accordingly.
The ideal background for this role:
- In progress with relevant professional qualification e.g. the Chartered Governance Institute.
- 4+ years’ relevant industry experience
- Understanding and knowledge of the finance/private equity/real estate industry, legislation, company law, corporate governance best practice and regulatory requirements in which we operate
Role Location/Hybrid Schedule
This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.
