Recruiting Coordinator

Description

• Maintain ATS system
• Ensure recruiters and managers are accountable to business processes and workflows in the ATS.
• Oversee onboarding process for new hires in conjunction with People Operations.
• Coordinate interview scheduling with recruiters, hiring managers, and applicants across multiple time zones and arrange travel as needed.
• Track candidate paperwork and ensure new hire processes are completed within a timely manner.
• Initiate and manage background checks and drug screens for all new hires.
• Serve as a liaison with compliance, credentialing, employee health, and people operations for all new hires
• Coordinate travel/hotel for out-of-state candidates.
• Maintain recruiting reports and pull metrics as needed.
• Create Hot Job Alerts for company-wide distribution.
• Manage recruiting inbox and respond to general candidate inquiries via email and phone.
• Support recruiting events, conferences, and other recruiting related activities.
• File and maintain employment records and recruiting files for future reference.
• Assist with recruiting research projects and/or special projects.
• Schedule recruiting meetings and provide meeting notes to attendees in a timely manner
• Track recruitment invoices.

• Bachelor’s degree or 4 years equivalent experience in related field
• Intermediate-level proficiency in the use and application of Microsoft Office Suite or Google
• Minimum 2 years of experience working on a centralized recruitment team in a Coordinator or recruitment-related position supporting multiple entities/groups or HR support positions.
• Superb customer focus, attention to detail and organization skills
• Proficiency working with an ATS, preferably Workday
• Strong oral and written communication skills
• Ability to work in a fast paced, quickly changing environment.

• Team player with strong interpersonal skills and ability to build effective working relationships throughout all levels of the organization - Excellent verbal and written communication.
• Embody solution-focused approach.
• Demonstrated strong prioritization, multitasking and organizational skills with the ability to take direction from several people and communicate changes as they occur in a time sensitive manner.
• Ability to be creative and innovative in a fast-paced, sometimes ambiguous, and constantly changing environment.
• Ability to champion quality throughout the organization
• Must be able to maintain strict confidentiality and be comfortable maintaining sensitive information.
• Possess outstanding attention to detail and excellent follow-up skills.
• Proven ability and willingness to learn new processes and systems quickly.