Executive Assistant (ZR_17999_JOB)

This is a remote position.

Job Title: Executive Assistant

Hours: Part-time, 20 hours per week, flexible during client business hours

Job Description:

We are seeking a highly organized and detail-oriented Executive Assistant to join our team! You will be essential in ensuring our operations run smoothly, maintaining audit readiness, managing data effectively, and helping implement client projects.

Key Responsibilities:

• Audit Preparation:
  

• Organize and maintain files in Google Drive to ensure audit readiness. 
  

• Regularly sort and update files across multiple companies for compliance and easy access.
  

• Data Management:
  

• Split and segment data from spreadsheets into Mailchimp for targeted marketing campaigns.
  

• Scrape data from CRM (MYP) and accurately tag it in Mailchimp for personalized communications.
  

• Client Vision Implementation:
  

• Collaborate with clients to understand their ideas and visionary projects.
  

• Help manage and implement these ideas, including creating and managing Facebook events, designing templates, etc.
  

• Provide research support on tech packs, graphic design, and project management tools.
  

Desired Skills and Experience:

• Technical Proficiency:
  

• High attention to detail.
  

• Experience with Asana, MYP (CRM), Mailchimp, and Meta (Facebook). 
  

• Proficient in using WhatsApp and Gmail for communication.
  

• Experience with Xero is a plus.
  

• Project Management:
  

• Ability to research and implement tech solutions and graphic design projects.
  

• Strong organizational skills. 
  

• Ability to manage multiple projects simultaneously.
  

Additional Experience:

• Experience in the NDIS sector is highly desirable.