Administrative Assistant (Spanish-English Bilingual )

Schedule:

• Full-time, Monday to Friday, 9 AM to 6 PM Eastern Time
  

Client Timezone: Eastern Time

Client Overview

Join a thriving maintenance and janitorial services company that’s revolutionizing the upkeep of distribution centers. This dynamic organization is on a mission to streamline operations and enhance efficiency through cutting-edge project management tools and processes. As they expand their reach, they’re seeking a detail-oriented professional to support their accounting team and drive organizational excellence.

Job Description

We’re seeking a proactive and tech-savvy Administrative Assistant / Project Manager to join our client’s fast-paced accounting team. In this role, you’ll be the linchpin of operational efficiency, implementing new systems, managing complex schedules, and ensuring seamless communication across the organization. You’ll have the exciting opportunity to spearhead the adoption of Slack for project management, revolutionizing how the team collaborates and tracks tasks. If you’re passionate about creating order from chaos and have a knack for juggling multiple priorities, this position offers a unique blend of administrative support and project management that will challenge and reward you daily.

Responsibilities

• Revolutionize the accounting manager’s workflow by implementing and maintaining a cutting-edge project management system using Slack
  
• Orchestrate a complex calendar, coordinating meetings and travel plans with precision
  
• Transform raw data into actionable insights through expert Excel spreadsheet management
  
• Serve as the communication hub, facilitating internal dialogue and ensuring timely follow-ups
  
• Craft and optimize to-do lists, guaranteeing task completion and team productivity
  
• Pioneer the implementation of new organizational tools and processes
  
• Support accounting operations with basic task management and classifications
  

• Fluency in English and Spanish, enabling seamless bilingual communication
  
• Advanced proficiency in Microsoft Excel, including data manipulation, sorting, and subtotaling
  
• Proven experience with project management tools, with a strong preference for Slack expertise
  
• Exceptional organizational skills and ability to thrive in a fast-paced environment
  
• Outstanding written and verbal communication abilities
  
• Self-starter mentality with a proactive approach to problem-solving
  
• Basic understanding of accounting principles (preferred but not required)
  
• Availability to work full-time, Monday to Friday, 9 AM to 6 PM Eastern Time
  
• Comfortable with remote work and virtual collaboration tools