Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.
Your day at NTT DATA
The Associate Paralegal is responsible for all contract administration functions necessary to ensure the work of the Legal Department runs smoothly, effectively and contributes to the overall productivity of the team. This position handles information of a highly confidential and critical nature and is focused on contract management functions including tracking deliverables; organization and management of contracts; creation and management of contract templates; managing calendars, meetings, and schedules; etc. This individual must possess excellent communication and interpersonal skills to interact with all levels of the company, as well as external vendors, clients, and outside counsel. Regular, predictable attendance is essential for satisfactory performance.
What you'll be doing
ESSENTIAL DUTIES & RESPONSIBILITIES
- Day to day management of legal email inbox and Contract Lifecycle Management software.
- Review of incoming requests for assistance from the legal department to determine extent of legal involvement.
- Review of incoming contracts to determine whether legal review is required under existing policies and procedures.
- Maintain organization of incoming contracts, correspondence, and other documentation.
- Review of all final contracts for conformity with a checklist of key items to ensure accuracy, and obtain corrections if needed.
- Upload and circulate contracts for execution, follow through on collection of all signatures and save final, completed document
- Ensures all contracts are properly screened, signed and stored in the appropriate file system.
- Calendaring of key deadlines from executed contracts with appropriate departments and/or in appropriate systems.
- Compose and prepare legal correspondence, under the supervision of Vice President, GDC Legal or Sr. Manager, Global Legal Operations
- Gather and prepare information needed for meetings with internal managers or external sources.
- Maintain, monitor, and update Salesforce and DocuSign templates and forms.
- Periodic audit of Legal template use by other departments.
- Interface with Sales as needed regarding sales orders and agreements in Salesforce.
- Maintain client contract termination information through Salesforce.com. Interact with colleagues regarding updates and other changes/modifications.
- Assist legal team in updating and revising significant contracts in coordination with other departments.
- Work with Finance department on management and reconciliation of Legal department expenses.
- Organize, maintain and report on special projects for Legal department operations.
- Performs other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES
- Able to be secure and maintain highly confidential information.
- Excellent proficiency with computers to include the utilization of programs such as Word, Excel, Power Point, Outlook, SharePoint and DocuSign.
- Knowledge of CLM systems preferred.
- Relies on experience and judgment to plan and accomplish goals.
- Must be capable of handling multiple projects simultaneously with little supervision.
- Excellent communication and problem-solving skills.
- Experience working special projects for department operational strategy and streamlined efficiencies.
- Excellent interpersonal skills, capable of interacting with all levels and departments.
- Must be a self-starter, well-organized, extremely detail-oriented and an assertive team player, comfortable with ambiguity, willing to take ownership of responsibilities, and possess a high level of positive energy and drive.
- Able to work in a team environment or independently.
- Manages stress in a fast-paced environment effectively.
EDUCATION & EXPERIENCE
- High school diploma or GED.
- Associate’s degree or equivalent experience usually obtained with 4 years of job-related experience or Bachelor’s degree.
- A minimum of three to five years’ progressive administrative experience in a legal or executive environment (in addition to education/experience listed above). Preference given for experience in a transactional legal practice or corporate legal department.
- Paralegal certification required.
- Notary certification preferred.
- Project coordination preferred.
- Continued specialization and advanced certification in relative areas required.
- Fluent in English, verbal and written
PHYSICAL REQUIREMENTS
- Primarily sitting with some walking, standing, and bending.
- Able to hear and speak into a telephone.
- Close visual work on a computer terminal.
- Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments.
- Able to lift and carry up to 20 lbs.
WORK CONDITIONS
- Standard office environment and equipment.
- Extensive daily usage of workstation or computer.
SPECIAL REQUIREMENTS
- Remote position/office optional
- Must possess a current, valid state-issued driver’s license.
- Perform work during India business hours with flexibility to participate in occasional calls across global time zones.
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Workplace type:
Remote Working
About NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.
