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Job Description
The primary role of a Facilities Coordinator is to provide support, monitor the performance of, and coordinate a small team of multi-skilled operatives. This role involves developing close working relationships with key client stakeholders, partners, landlords, managing agents, and all facilities vendors. The individual in this role ensures that all tasks are completed in a timely and accurate manner.
Responsibilities
- Provide support for monitoring the performance of and coordinating a small team of multi-skilled operatives.
- Develop close working relationships with key client stakeholders, partners, landlords, managing agents, and all facilities vendors.
- Assist in the management of all contractors on site to ensure they perform to the required standards.
- Assist in the procurement of vendors and services as required.
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
- Ensure prompt and accurate management of purchase orders in the internal financial management platform.
- Assist with the monthly accrual reports and help monitor the finance trackers.
- Conduct site inspections, assessments, regular audits, and carry out safety procedures as well as all building procedures, ad-hoc duties, and performance measures.
- Assist in the implementation of the property risk management program and industry best practice operations.
- Maintain premises in neat and good working condition at all times.
- Support the implementation and monitoring of disaster recovery and business continuity plans.
- Follow established escalation procedures and incident reporting procedures.
- Provide support for regular management reports and projects as required.
- Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.
Skills & Qualifications
- Experience in commercial property maintenance.
- Competent computer skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Administrative support
- Property management
- Ability to work both independently and as part of a team.
- Self-motivated with a confident and energetic attitude.
- Excellent verbal and written communication skills.
- Ability to work well under pressure and be flexible.
- Bachelor's degree in a related field.
- Clean driving record required.
Work Environment
The candidate will work EST hours, typically from 8am-5pm EST, with some flexibility. The work environment involves collaborating with a large property management company and supporting a major client. This is an excellent opportunity to boost your resume and explore potential internal opportunities or extensions. The work will involve utilizing innovative technology and data intelligence to manage a variety of assets, including industrial, commercial, retail, residential, and hotel real estate.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
