Overview:
It All Starts with Our People
As the leader in automotive preventive maintenance, Valvoline has a proven track record of growth. We continue to invest in our people, processes, and technology to strengthen our ability to efficiently deliver Quick, Easy, Trusted service across all our stores – every day. We're not just in the car business; we're in the people business. And we're looking for humble, hungry, and smart people to help us shape the future of mobility. If you're hungry to drive change and seek a dynamic, collaborative environment that fuels both personal and professional growth, you've found your place with us.
Our highest priority is creating a welcoming workplace with team members from a wide variety of diverse backgrounds and experiences.
The Opportunity
Valvoline has a rewarding opportunity as a Facilities and Maintenance Systems Administrator. In this role, you will manage and maintain the computerized maintenance management system (CMMS) and other software applications used by the facilities and maintenance teams. This role ensures that systems are fully operational, up-to-date, and meet the organization's needs. The administrator will oversee the setup of preventive maintenance schedules, work orders, asset management, and data reporting, supporting the organization's overall efficiency and effectiveness.
How You'll Make a Difference
- System Administration
- Manage and maintain the CMMS and other related facilities and maintenance management software, ensuring the system is functional, updated, and accessible to users.
- Configure system settings, user permissions, and workflows to meet operational requirements.
- Perform regular system audits to ensure data accuracy and integrity.
- Data Management
- Oversee the entry and management of asset data, maintenance schedules, project timelines, and work orders within the system.
- Maintain a comprehensive database of all facility assets, including equipment specifications, maintenance history, and warranty information.
- Reporting and Analytics
- Create and schedule regular reports on maintenance and facilities activities, including work order completion rates, downtime, and asset performance metrics.
- Develop customized reports and dashboards to provide actionable insights to facilities and maintenance leadership.
- User Support
- Support facilities and maintenance staff on the CMMS and other related systems.
- Troubleshoot system issues, providing timely resolutions to minimize disruption to maintenance activities.
- Develop and maintain user guides, training materials, and documentation for system processes.
- System Optimization and Improvements
- Work closely with the facilities and maintenance teams to identify system enhancements and process improvement opportunities.
- Lead initiatives to optimize system functionality.
- Collaborate with IT and software vendors to implement system updates, patches, and enhancements.
- Compliance and Documentation
- Ensure maintenance activities and system records comply with regulatory and safety standards, such as OSHA and EPA.
- Implement system controls and checks to maintain data integrity and security.
- Support audits and inspections by providing necessary system data and reports.
- Other duties and responsibilities as determined by Valvoline from time to time in its sole discretion.
What You'll Need to Succeed
- Bachelor’s degree in Facilities Management, Engineering, Information Technology, or a related field is preferred
- Minimum of three years of experience in system administration, preferably within facilities management or maintenance operations
- Proven experience with CMMS, Facilities Management Software, or similar maintenance systems
- Knowledge of maintenance processes, asset management, and equipment lifecycle management
- Excellent analytical skills, with the ability to interpret data and generate actionable insights
- Strong problem-solving skills with the ability to troubleshoot system issues effectively
- Excellent communication skills and ability to work collaboratively at all levels
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management
- Detail-oriented with strong organizational skills
- Familiarity with maintenance methodologies (e.g., preventive, predictive maintenance) is preferred
- Experience with systems like SAP PM, Maximo, or other facilities management platforms is preferred
- Experience with process mapping and optimization techniques is preferred
- Must be authorized to work in the U.S.
We Take Care of the WHOLE You
- Health insurance plans (medical, dental, vision)
- HSA and flexible spending accounts
- 401(k)
- Incentive opportunity*
- Life insurance
- Short and long-term disability insurance
- Paid vacation and holidays*
- Employee Assistance Program
- Valvoline Instant Oil Change discounts
- Tuition reimbursement*
- Adoption assistance*
*Terms and conditions apply, and benefits may differ depending on position.
Your Path to Valvoline
Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Join us in revolutionizing the automotive aftermarket industry while enjoying competitive benefits, a supportive work culture, and opportunities for advancement. Apply now and become an integral part of our journey at Valvoline.
The Company endeavors to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided upon request to applicants with disabilities to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1.833.VVV.Report or email ECC@valvoline.com to make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
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