Bloom is a full-service workplace design consultancy representing The Forum on their search for an Executive Assistant to join their team. As Talent Advisors, we will be the liaison between our Bloom Partner and yourself during this recruitment process. We do not use fancy tech to search through resumes at Bloom; a human reviews every resume to ensure that we attain a consistent and equitable interview process. You will directly join our client’s team if you are selected as the successful candidate. We look forward to seeing your application!
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Who is The Forum?
The Forum is a Canadian charity that energizes, educates, mentors and connects women entrepreneurs to be wildly successful, promoting strengthened economies and thriving communities. We are proud to have supported over 6,100 women entrepreneurs since the pandemic began and have 22 years of experience supporting over 15,000 entrepreneurs across the country. We are driven to make meaningful impact and have fun while doing so.
We strive to work with intention, responding to the needs of women entrepreneurs and ensuring that they get the resources they need. We want everyone who accesses The Forum to walk away feeling like they have someone in their corner, championing them. We believe our communities are stronger and better cared for when they are diverse, inclusive, and just. We are dedicated to ensuring our initiatives reflect these beliefs by being committed to a journey towards anti-oppression and equity. We hope these principles encourage candidates who identify as Black, Indigenous, Women of Colour, and LGBTQIA2S+ to apply for this position.
About the role:
As our Executive Assistant, you play a critical role in providing high-level support to the CEO, Board of Directors, and senior leadership team, ensuring smooth operations and enabling the organization to achieve its mission of empowering women entrepreneurs across Canada.
Together, we will make an impact on the thousands of women entrepreneurs across Canada each year.
What you will be responsible for:Managing the CEO, and VP of Development’s inbox, calendar, and travel arrangements, ensuring priorities are aligned and deadlines are met.Supporting the CEO and senior leadership with meeting preparation, document management, and timely follow-ups.Organizing and maintaining the digital workspace (Google Drive), keeping files and systems updated and easily accessible.Coordinating logistics for internal and external meetings, including Board and Board committee meetings, preparing materials, and managing agendas.Assisting with communication and correspondence on behalf of the CEO, including liaising with entrepreneurs, mentors, partners, and donors.Managing donor event invitations, logistics, and RSVP tracking to ensure seamless execution of events.Supporting financial administrative tasks such as expense reporting, charitable tax receipting, and payment tracking.Handling sensitive and confidential information with discretion and professionalism.Assisting with general operations and administrative components of programs and initiatives, as needed.Proactively identifying ways to streamline processes and improve efficiency across the executive team.Performing other executive-level tasks and responsibilities as required.What you bring to the table:You are a proactive, detail-oriented professional with exceptional organizational and time-management skills.You thrive in fast-paced environments, juggling multiple priorities and staying ahead of dynamic changes.You communicate clearly and professionally, both in writing and verbally, and excel at managing relationships with key stakeholders.You take full ownership of tasks and projects, providing regular updates and finding solutions to potential roadblocks.You are highly proficient with software such as Google Suite, Asana, and CRM systems (Nutshell), and you quickly adapt to new platforms.You bring a 'how can I help' attitude, are resourceful, and enjoy supporting a high-performing leadership team.You are passionate about The Forum’s mission of supporting women entrepreneurs and are committed to contributing to its success.What you’ll experience as our team member: Salary range is $70,000 - $85,000 annually, commensurate with your experience.15 days of vacation, plus additional paid time off in December.An additional (1) flex day a year for you to use to honour a day important to you.Ongoing training, development, and coaching to ensure your success.Diversity, Equity, and Inclusion (DEI) training.A culture of flexibility and trust that honours work-life integration.
We are a fully remote team with occasional in-person meetings or co-working days. We are committed to creating a work environment that brings the team together in real life, where possible, for celebration, collaboration, and connection. Our team is across Canada, with team members residing in BC, Ontario, Manitoba, and Nova Scotia.
Ideally, we would like you to be located in the Greater Vancouver Area
We care deeply about a great team experience and value an inclusive culture that embraces diversity. We are committed to fair employment practices and will consider all qualified candidates fairly.
The recruitment process:Please submit your application by 4 pm PST on Monday, October 7th.
Phone screen with Agnes (Lead, HR & Talent from Bloom)Video interview with Miranda Ta (Operations Manager) and Cherie Kai (Development Operations Manager)Video interview with Lisa Niemetscheck (Director of Corporate Sponsorship) and Kirsten Koppang Telford (CEO).OfferHire and onboarding
We thank all who apply, but only applicants selected for an interview will be contacted.
The Forum is a proud equal-opportunity workplace committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We’re looking for motivated and compassionate people who can execute from the ground up and support the work that The Forum believes in.
The Forum is committed to developing an inclusive, barrier-free recruitment process and work environment. Please inform us if you require any accommodation, and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats, or reports of any accessibility problems, please share them in your application or send an email to agnes@buildwithbloom.com.
