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Executive Assistant

Remote:

Full Remote

Contract:

Full time

Experience:

Senior (5-10 years)

Work from:

United States

Offer summary

Qualifications:

Bachelor's degree in related field preferred, At least 5 years of relevant experience, Exceptional organizational and time-management skills, Proficient in Microsoft Excel, Tech-savvy and adaptable to new tools.

Key responsabilities:

Manage executive calendars and emails
Oversee prioritization of team tasks
Create processes and facilitate meetings
Plan offsite events with meticulous attention
Support customer success and sales teams as needed

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201 - 500 Employees

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Job description

Your missions

This is a remote position.

The Executive Assistant will provide high-level administrative support to our executive team, including the CEO, CFO, and other senior leaders. The ideal candidate will be resourceful, detail-oriented, and able to anticipate the needs of our executives to ensure smooth and efficient operations.

As an Executive Assistant, you will provide excellence by:

Managing executive calendars and emails, ensuring timely responses and scheduling efficiency.
Overseeing and prioritizing the team's to-do lists, while effectively handling diverse team dynamics.
Creating new processes and facilitating meetings to enhance team collaboration and productivity.
Developing templates and following up with teams to ensure action items are completed.
Demonstrating flexibility by supporting the customer success and sales teams as needed.
Planning offsite events with meticulous logistical planning and execution.
Working US hours to align with our executive team's schedules.

Requirements

Consider yourself highly qualified if you have:

Bachelor's degree in business administration, management, or a related field preferred.
Proven experience of at least 5 years as an executive assistant or in a similar role supporting senior executives, preferably in start-up companies.
Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills, with a keen eye for detail and accuracy.
Proficiency in Microsoft Excel, with the ability to analyze data and create comprehensive reports.
Tech-savvy with a comfort level for learning and utilizing various productivity and project management tools.
Ability to maintain professionalism and confidentiality in all interactions.
Resourcefulness and critical thinking skills, with the ability to problem-solve independently.
Excellent interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.
An empathetic and intuitive personality, able to sense when something is off and navigate executive dynamics effectively.
Flexibility and adaptability to changing priorities and requirements.
Must be presently residing in the Philippines.