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Executive Assistant (Internal job posting)

UNLIMITED HOLIDAYS - EXTRA PARENTAL LEAVE - FULLY FLEXIBLE

Remote:

Full Remote

Contract:

Full time

Salary:

55 - 65K yearly

Experience:

Mid-level (2-5 years)

Work from:

United States

Offer summary

Qualifications:

3+ years of administrative experience, Proficient in Microsoft applications, Exceptional attention to detail, Strong verbal and written communication skills, Understanding of data literacy.

Key responsabilities:

Coordinate and manage meetings and events
Book travel and process expense reports
Provide follow-ups and briefings as needed
Scribe minutes and manage data
Collaborate effectively with stakeholders

Sandy Hook Promise Non-profit Organization - Charity SME https://www.sandyhookpromise.org/

51 - 200 Employees

See more Sandy Hook Promise offers

Job description

Your missions

Executive Assistant

About Sandy Hook Promise
Sandy Hook Promise (SHP) is a national nonprofit organization with a mission to end school shootings, and create a culture change that prevents violence and other harmful acts that hurt children. Through its life-saving evidence-informed Know the Signs prevention programs, SHP educates and empowers youth and adults to recognize, intervene, and get help for individuals who may be socially isolated and/or at risk of hurting themselves or others. SHP is a moderate, bipartisan organization that supports sensible policy solutions that address the human side of gun violence and make schools safer.

SHP is led by several family members whose loved ones were killed in the tragic mass shooting at Sandy Hook Elementary School on December 14, 2012.

Commitment to Racial Justice, Equity, Diversity, and Inclusion
SHP strives to ensure its culture and work environment reflects the values of race, diversity, equity, and inclusion (REDI) and is responsive to the views and issues of the diverse communities with which we live and work. SHP encourages individuals who have demonstrated a commitment to equity and inclusion to apply.

About the Role
The Executive Assistant will provide administrative and operational support for the Chief Operating Officer (COO) and Chief Advocacy Officer (CAO), including scheduling meetings for both internal and external stakeholders, processing expense reports, booking travel, and briefing prior to meetings as needed. We estimate that this individual’s time will be divided 50%/50% between the COO and CAO. Some travel may be required on an as-needed basis, but this would be minimal.

*Applications will close on Wednesday, October 2, 2024.*
*We will be prioritizing internal applications for this role. *

Job Responsibilities Include (but are not limited to)

Coordinate, schedule, and manage invites for events and meetings with multiple stakeholders, both internal and external.
Book travel as needed.
Provide action items or follow ups after meetings as needed.
Provide briefings as needed before external meetings.
Schedule calendar reminders.
Complete expense reports.
Draft thank you notes after external meetings.
Scribe minutes at meetings.
Data tracking and management.
Other duties as identified given organizational needs.

Desired Skills and Experience

3+ years of experience in administrative duties, preferably working with c-suite individuals or in fast-paced environments with multiple stakeholders.
Technology literate: proficiently using Microsoft for emails and scheduling, as well as an ability to learn new systems quickly.
Exceptional attention to detail and time management skills, with ability to quickly and logically set priorities, meet deadlines, and anticipate obstacles.
Strong verbal and written communication skills, including an ability to communicate clearly and effectively with both internal and external contacts.
Strong collaboration skills and ability to work with others to find solutions.
Strong judgment and decision-making skills with the ability to escalate concerns/challenges appropriately and proactively consider and offer alternative solutions.
Able to work independently and as part of a team with a high degree of confidentiality, integrity, and discretion.
Have a basic understanding of data literacy and willingness to use and refer to data.
Commitment to Sandy Hook Promise’s mission and goals.
Demonstrated commitment to integrating race, equity, diversity, and inclusion principles.

*Applications will close on Wednesday, October 2, 2024.*

Benefits and Salary Range
The salary range for this position is $55,000 - $65,000.
(SHP follows a strict internal rubric to help guide salary placement and ensure equitable pay amongst new hires and current staff. New hires should expect to be brought on at the start of the range, except in extenuating circumstances.)

SHP offers a competitive benefits package, including:
- Unlimited PTO
- Flexible schedules
- Paid holidays and 10 days sick leave
- Paid parental leave
- Health, dental, and vision
- Employer paid life insurance and short- and long-term disability
- 401k match
- Professional development stipend
- Wellness & mental health support
- Employer Paid Employee Assistance Program.

Our organization operates within a distributed workforce, allowing for location flexibility across the country for most positions. We provide remote office support for all staff, which includes a laptop, home office reimbursement, monthly Wi-Fi reimbursement up to $40, and monthly cell phone reimbursement up to $50.

Equal Opportunity Employment
SHP is proud to be an equal opportunity employer. We strive to be an employer of choice: where a diverse mix of talented people want to come and do their best work. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other protected characteristic. We are focused on promoting diversity, multiculturalism, and inclusion and believe deeply in having a workforce comprised of people of all beliefs and backgrounds who seek to prevent gun violence and stop the tragic loss of life. Members of all under-represented groups are encouraged to apply.