Staffing & Logistics Lead - Sport Travel (Fixed Term)

Staffing & Logistics Lead - Sports Travel 

Mike Burton - Destination Sport Group

This is a hybrid role based in our Gloucester office, you must live within a commutable distance. Remote working may be considered for the right candidate. 

Fixed Term Contract - commencing 1st January 2025 concluding 30th September 2025 

As part of Destination Sport Group (“DSG”), Mike Burton create and deliver major brand, customer and revenue focused ticketing and travel programmes around the globe, working in direct partnership with organisations that include the British & Irish Lions and England Rugby. https://mikeburton.com/ 

We’re preparing for a busy 2025, so we're looking for a Staffing & Logistics Lead to join our existing team on a fixed term basis to work predominantly on arrangements for the 2025 British & Irish Lions Tour to Australia. This role will be the principal point of contact for all elements of event staffing relating to Lions Rugby Travel activity in Dublin and Australia.

This is a fixed term contract commencing 01 January 2025 and concluding 30 September 2025. As part of the role, we’ll need you to travel to Australia to lead the delivery of the staffing function in destination (approximately 6-7 weeks in duration, in June/July/August 2025).

No two days are the same in this exciting role but on a typical day you will:

Pre-Tour:

• Own the relationship with all sources of event staffing (appointed local staffing agency and all internal/external staffing sources)
• Ensure that all staff receive necessary training and briefing to complete assigned duties
• Make necessary arrangements of travel services required for all staff, resulting in detailed individual staff travel itineraries and associated documentation
• Lead on the management and dispatch of all staff uniform and equipment requirements
• Support with the creation of necessary policy documents (briefing notes, on tour accounts policy etc.)
• Create and own the event staffing plan overview (day by day summary of activity)
• Collate and create detailed day by day staffing schedules
• Monitor and effectively analyse/report on the progress of associated budget spend

During-Tour:

• Be the primary day to day point of contact for all event staff
• Manage the preparation and delivery of all scheduled staff briefings, meals and activities
• Prepare and own all shared staff spaces (event office, breakout rooms, briefing rooms)
• Take responsibility for all staff equipment requirements, ensuring staff are equipped with the tools that they need to undertake assigned duties (printing, copying, stationery etc.)
• Lead on all shipping and logistics of uniform and equipment between touring destinations
• Be available to on tour staff for any welfare concerns

Post-Tour:

• Complete all necessary post-tour financial reconciliation tasks
• Ensure that all necessary uniform and equipment is collected and returned from staff to the office
• Compile a post-tour report, critically analysing the delivery of the event staffing role for the 2025 Tour to Australia, highlighting what went well and where improvements can be made in the future