Admin/Operations Manager at HeadX

Location: No location restrictions, we hire remotely worldwide 🌍 / Overlap with EU and EST timezone (+2/3 GMT).

Language: We operate internally and externally in English (US)

Hours: 40 hours per week

Level: Mid - Senior (3-5 years)

🌟 The Opportunity

As an Admin/Ops Manager, you will be responsible for overseeing daily operational and administrative tasks, ensuring efficient task management, email management, and calendar coordination. Your role will be pivotal in supporting our Co-Founders and the entire team by managing essential tools and performing ad-hoc tasks.

🤩 So, what should you expect if you join us?

Highly experienced founders team (multiple successful projects, with over $700M+ in collective experience).
Fast-pace, no micromanagement environment. Dynamic challenges, changing responsibilities, personal growth and big goals!
Great, budding culture with highly experienced, small team of driven top A-players in their respective fields.
Remote culture, and location independence (ability to travel as long as work is done).

🚀 Job Responsibilities

• Task Management: Oversee and manage tasks within our project management system (e.g., ClickUp).
• Email Management: Handle incoming and outgoing emails, ensuring timely responses and follow-ups.
• Administrative Support: Provide comprehensive administrative support, including organizing and maintaining records.
• Calendar Management: Manage and coordinate the Co-Founders' calendars, scheduling meetings and appointments.
• Tool Management: Share invites and manage user access to GSuite, Slack, ClickUp, and other tools.
• Ad-Hoc Tasks: Perform miscellaneous tasks as requested by the Founders and management team.
• Process Improvement: Continuously seek ways to improve operational processes and workflows.

🧩 Your Experience:

• Experience: Minimum of 3 years in an administrative or operations role, preferably in a remote environment.
• Technical Skills: Proficiency with GSuite, Slack, ClickUp, and other relevant tools.
• Organizational Skills: Strong organizational and time management skills with a keen attention to detail.
• Communication Skills: Excellent written and verbal communication skills.
• Problem-Solving: Ability to handle ad-hoc tasks and solve problems efficiently.
• Adaptability: Flexible and adaptable to changing priorities and tasks.
• Work Ethic: High level of professionalism and a strong work ethic.
• Timezone Availability: Able to work within the EU timezone. This is a fully remote position.

✨ Nice to have Skills:

• Operations
• Executive Assistant
• Business Development
• Project Management experience

ℹ️ Hiring Process :
Round (1): Review and evaluate your application
Round (2): Invite to 30 minutes 'Discovery Call' with our Recruitment Manager Madhuri Suklabaidya
Round (3): Practical Task
Round (4): Founder Round
Round (5): Offer Stage ✍️

ℹ️ About us:

We build online businesses. The founding team has been working in the online space for over 15 years and successfully grew and consulted a number of companies to 8-figure brands. Our current eCommerce grew from $0 to $1M/Monthly Revenue in just 6 Months. We are now taking over the USA and planning global expansion. Bootstrapped it all the way. No outside investors. Our goal is to hit $100M within a couple of years. We are result oriented team that knows for survival you need always test, evolve and adapt to be the best. Our team is very open-minded and huge believers in extreme ownership

🤩 What We Are Offering:

• Interesting, challenging, fast-growing projects
• Strong and open-minded, transparent team
• An environment that will push you to grow and evolve
• Freedom to make decisions (and fails!)
• Fully remote team, flexible times (according to clients or team needs)
• Non-corporate, ever-evolving environment
• Results and solutions-oriented environment

📜 Our Values

1. Continuous Improvement - Life is never-ending growth. The day you stop growing - you start dying. We implement what we learn otherwise it's worthless.
2. Extreme Ownership - People make their own decisions and hold themselves accountable. We solve any roadblocks, not blame or rely on others.
3. Grit - Resilient, perseverant, and plain ol’ not giving up. Not letting anything stop you. Not being afraid to get your hands dirty. Getting those blisters.
4. Performance driven - Make shit happen, don’t just talk about doing, focus on getting it done and the output of your work, not how many hours you put in.
5. Integrity - Being human and understanding each other, operating by wishing others good, and being very transparent with feedback.
6. Exceptional Team - The team is the cornerstone of our success, propelling us to achieve greatness. Our Culture brings both memorable experiences and fulfillment.