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Executive Assistant

80% Flex
Full Remote
Part-time
Senior (5-10 years)
  • Remote from:United States
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Executive Assistant

80% Flex
Remote: Full Remote
Contract: Part time
Experience: Senior (5-10 years)
Work from: United States

Offer summary

Qualifications: Minimum 7 years of experience as an executive assistant or in a similar administrative role, 4 years of calendar management and 2 years of executive travel coordination experience, 2 years of senior leaders' email inbox management, Advanced knowledge of software tools like Google Workspace, Office 365, and Zoom.

Key responsabilities:

  • Schedule maintenance, meeting planning, travel arrangements, email handling, and expense management
  • Deliver exceptional assistance supporting high-level executives remotely
Boldly logo
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Boldly
Human Resources, Staffing & RecruitingSME

https://boldly.com/

51 - 200 Employees
HQ: New York

Job description

Logo JobgetherYour missions

Executive Assistant (Remote)

Are you a dynamic and caring individual with exceptional executive assistant skills? If so, Boldly is looking for you! We are seeking part-time and full-time employees to serve as remote Executive Assistants supporting established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play a pivotal role in supporting our clients by providing top-notch administrative support tailored to their unique needs. You’ll have the opportunity to choose the clients you work with based on company values and your preferences. You’ll also create long-term partnerships with the executives that you assist while gaining valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

  • Maintaining appointment schedules and calendars

  • Planning and scheduling meetings, conferences, and travel

  • Making travel arrangements including flight and hotel bookings

  • Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf

  • Managing multiple email inboxes for executives

  • Managing expenses

  • Providing customer/supplier support

  • Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in an administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

  • A minimum of 7 years of direct hands-on experience in an administrative support position such as an executive assistant, virtual assistant, or senior administrative assistant (general admin experience as part of another role will not qualify)

  • A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives

  • A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation

  • A minimum of 2 years of experience managing and organizing the email inbox of senior leaders

  • Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools

  • Ability to multitask with ease and prioritize work as needed

  • Highly organized with excellent time management skills

  • Ability to learn new tools quickly

  • Excellent interpersonal communication

  • Strong writing skills

  • Ability to work independently and under the pressure of deadlines

  • Solution driven!

Benefits you'll love, for both part-time and full-time employees:

  • W2 employment status

  • 100% remote work

  • Flexible schedule within regular business hours

  • Ability to work PT (at a minimum of 25 hours a week) or FT hours

  • Pay ranges between $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your location)

  • 401k with employer match

  • Paid time off including vacation/sick leave, holidays, and parental leave

  • Technology stipend

  • Wellness events

  • Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

  • Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates who wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

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Experience
Level of experience :
Senior (5-10 years)
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Soft Skills
  • Strong communication, teamwork, proactive, dynamic, tech-savvy mindset
  • Attention to detail, organization, time management, multitasking abilities
  • Quick learner, written proficiency, independent work capability
  • Solution-focused attitude with a positive outlook and customer focus orientation

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