This is a fully remote position
Work on things that matter
Ad Hoc is a digital services company that helps the federal government better serve people. Our teams use modern, agile methods to design and engineer government systems that connect Veterans with services, bring affordable health care to millions of people, and support important programs like Head Start. And as we work to make critical government services intuitive, accessible, and human-centered, we’re also changing how the government thinks about and uses technology. If you thrive on change, want to help close the gap between consumer expectations and government services, and can see the possibilities in ambiguity, then we want you here with us.
What matters most
Ad Hoc operates according to our commitment to inclusivity, acceptance, accountability, and humility. We aren’t heroes. We believe in missions larger than our individual selves and leave our egos at the door, learn from our mistakes, and iterate in order to better serve the people in our country. We prioritize building teams that represent the diversity of the people our government serves. We love the challenge of government-size projects. We want to bring skills to federal agencies, help them better meet the needs of their users, and close the gap between consumer expectations and government.
Built for a remote life
Ad Hoc is remote-first and remote-always. We’ve designed our culture, communications, and tools to support a nationwide distributed team since the beginning. Being remote by design allows Ad Hoc to be thoughtful and intentional about creating diverse teams and supporting them with a work environment that fits their lives. With a generous PTO policy and Slack channels for every interest (from bird watching to space nerds to parenting) our culture embraces the things happening in your life. Maybe you need to adjust your schedule to care for your family or take a bike ride. At Ad Hoc, that’s embraced.
- Our Federal contracts require that you must be a U.S. Citizen to be eligible for employment
- All work must be conducted within the U.S.
- This is a remote opportunity
Ad Hoc is seeking a Payroll Administrator III with government contracting experience as a key role within the Human Resources (HR) department, responsible for overseeing and managing all aspects of HR compliance, including payroll administration, and HR Information Systems (HRIS). Reporting to the Director, Human Resources, this role plays a critical part in ensuring the efficient and compliant functioning of HR processes and systems to support Ad Hoc’s workforce.
The Senior Payroll Administrator is responsible for (Essential Functions):
- Oversee and execute payroll processing, ensuring accuracy, timeliness, and compliance with local, state, and federal regulations.
- Process multistate payroll when payroll administrator is out.
- Collaborate with finance and accounting teams to reconcile payroll-related accounts and resolve discrepancies.
- Stay current with payroll tax regulations and compliance requirements.
- Support administration of compensation and performance review process
- Supports HR manager in HRIS management
Compliance and Benefits Administrator Support:
- Works closely with benefits administrator to negotiate and optimize benefits plans, ensuring cost-effectiveness and employee satisfaction.
- Assist with 401k audits and reporting
- Prepare weekly and monthly payroll and benefits reports.
- Assists with annual open enrollment and addresses ongoing employee inquiries and issues related to benefits and payroll.
- Ensure compliance with all federal, state, and local regulations related to payroll, compensation, and benefits.
- Generate and analyze HRIS reports to support HR and management decision-making.
- Prepare and submit required government reports related to payroll and benefits.
HR Information Systems (HRIS):
- Works with HR manager to oversee the HRIS, ensuring data accuracy, system functionality, and compliance with data privacy regulations.
- Collaborate with IT and vendors to implement system enhancements, upgrades, and integrations with other HR tools
- Provide training and support to HR staff and end-users on HRIS usage and troubleshoot system-related issues.
- Vendor Management:
- Manage relationships with external vendors, including payroll service providers, benefits providers, and
- Manage vendor performance, and ensure cost-effectiveness.
- Other duties as assigned.
Required Experience, Certifications and/or Education
- Bachelor’s degree in Human Resources, Business Administration, or related
- 7+ years of experience in progressively responsible HR roles.
- 5+ years of experience in payroll administration
- 2+ years of federal government contracting HR experience.
- Experience with multiple HR Information Systems, preferably UKG and Namely.
- Excellent organizational skills and high attention to detail.
- Ability to work in a fast paced environment and under pressure.
- Ability to meet goals while working under limited supervision.
- In-depth knowledge of employment laws and regulations related to payroll,
compensation, and benefits.
- Exceptional analytical and quantitative skills for data analysis and reporting.
- SPHR/PHR or SHRM-CP/SCP certification.
- Experience working in a multiple external client environment.
- Strong Google Office Suite experience.
Please note this job description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required of the employee for this
job. Duties, responsibilities, and activities may change at any time with or without
- Company-Subsidized Health, Dental, and Vision Insurance
- Fidelity 401K Plan
- Use-What-You-Need Vacation
- Much more!
Ad Hoc LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.
In support of the Colorado Equal Pay Transparency Act, and others like it across the country, Ad Hoc job descriptions feature the starting range we reasonably expect to pay to candidates who would join our team with little to no need for training on the responsibilities we've outlined above. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and responsibility. The range of starting pay for this role is $85,000 - $100,000 and information on benefits offered is here. Our recruiters will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements.